Administrative Assistant - Sacred Heart Catholic School Uvalde

Sacred Heart Catholic School-Uvalde; Uvalde (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Paid Holidays/Holy Days

403b Retirement

401 (a) Pension Plan

Medical, Dental, Vision, Life

Employee Assistance Program

Short-term/Long-term Disability

Job summary

Sacred Heart Catholic School-Uvalde is seeking an Administrative Assistant to handle clerical and administrative tasks within the assigned department. The role requires coordinating admissions, attendance, and communications, while promoting the school through marketing and outreach activities.

The ideal candidate will be bilingual in Spanish and English, have at least three years of administrative experience, and be detail oriented with strong written and verbal communication skills.

Qualifications

• At least three (3) years’ experience in an administrative role providing direct support
• Bilingual in Spanish and English
• Detail oriented, organized, and able to work independently and with a team
• Excellent written and verbal communication skills

Responsibilities

• Manages admissions, attendance, and withdrawal processes using the school information system and documents
• Supports marketing and communication efforts including social media, web page maintenance, flyers, and parent communication
• Answers and transfers calls, screens when needed to ensure school safety
• Oversees hospitality and creates a welcoming school environment through outreach and events
• Maintains records and filing systems; retrieves information and prepares summaries
• Coordinates projects, meetings, travel, and appointments; prepares agendas and minutes

Skills

Bilingual Spanish/English

Detail oriented

Excellent written/verbal skills

Microsoft Office

Education

High school diploma or equivalent

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office Applications

Job description

Description

Employment Status: Full-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday-Friday / 40 hours per week

Reports to: Altagracia H. Valles, Principal

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Position Responsibilities

• Manages admissions, attendance, and withdrawal process, utilizing the school's electronic student information system and physical documents
• Promotes the school through marketing and communication efforts as social media, web page maintenance, flyer creation, and parent communication
• Answers and transfers phone calls, screening when necessary, to maintain the safety of the school environment
• Oversees hospitality and is responsible for fostering a welcoming environment within the school through outreach activities, event coordination, and support to others.
• Maintains records and filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Oversees maintenance requests and problem solves to find solutions
• Responds to and resolves administrative and teacher inquiries and questions
• Coordinates and schedules projects, meetings, events, travel, and appointments
• Prepares agendas, schedules, and logistics for meetings and events
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adheres to safety training and protocols on a daily basis, and takes precautionary measure to ensure the safety and well-being of self, others.
• Protects the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adheres to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Takes a solution-oriented approach in their interactions and undertakings and is a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Requirements

Minimum Qualifications

Education

• High school Diploma or equivalent
• Associate’s Degree
• Bachelor's degree preferred

Experience

• At least three (3) years’ experience of working in an administrative role providing direct support
• Bilingual in Spanish and English

License and Credentials

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills

• Experience with computer software and Microsoft Office Applications;
• Must be detail oriented, organized, self-motivated, and able to work well independently and on a team;
• Must have excellent written and verbal skills;
• Must have excellent critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.