Administrative Support

Sciens Building Solutions; Pleasanton (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Medical, dental, and vision plans

Life insurance

Professional development opportunities

Job summary

Sciens Building Solutions in Pleasanton, CA, seeks an Administrative Support Specialist to join a fast-growing team. You will manage front-desk greetings, calls, scheduling, and clerical tasks while supporting multiple departments.

Required: 2–5 years of admin experience, excellent communication, and proficiency with Microsoft Office. Benefits include PTO, 401(k), and health plans. This role is on-site in Pleasanton.

Qualifications

• High school diploma required.
• 2–5 years of administrative support experience in an office environment.
• Excellent verbal communication and strong customer service skills.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Greet clients, visitors, and guests and direct them appropriately.
• Answer, screen, and direct phone calls; take messages and schedule appointments.
• Receive and process mail, packages, and deliveries; handle basic filing and recordkeeping.
• Schedule monthly vehicle inspections and vehicle services; coordinate with managers and vendors; track registrations, mileage, and turnover.
• Coordinate deployment of vehicles to new hires with department managers.

Skills

Verbal communication

Interpersonal skills

Customer service

Organizational skills

Independent work

Education

High school diploma

Tools

Microsoft Office Suite

Job description

**THE POSITION IN A NUTSHELL** Sciens Building Solutions seeks an Administrative Support Specialist to join its fun and rapidly growing team. We are looking for an energetic professional who doesn't mind wearing multiple hats. The role requires experience in handling a wide range of administrative and executive support-related tasks and someone who is able to work independently with little or no supervision. You should be well-organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.**WHAT YOU’LL BE DOING (and doing well!)*** Greet clients, visitors, and guests; determine the purpose of each person’s visit and direct or escort them to the appropriate location.* Answer, screen, and direct phone calls to staff; take messages and schedule appointments.* Receive mail, documents, packages, and courier deliveries and deliver/distribute items.* Perform administrative and clerical support tasks, including but not limited to: + Scheduling monthly vehicle inspections with drivers. + Scheduling vehicle service by coordinating with department managers and vendors. + Tracking and managing vehicle registrations, vehicle mileage, and vehicle turnover. + Coordinating with department managers when deploying vehicles to new hires.* Perform basic filing and recordkeeping.* Order and maintain office supplies.**WHAT WE LIKE ABOUT YOU*** High school diploma.* 2 – 5 years providing administrative support in an office environment.* Excellent verbal communication skills.* Excellent interpersonal and customer service skills.* Basic understanding of administrative and clerical procedures and systems.* Proficient with Microsoft Office Suite or related software.**WHAT WE’RE BRINGING TO THE TABLE*** Competitive salary based on qualifications.* Paid time off plan and holidays.* 401(k) matching.* Short term and long-term disability.* Medical, dental, and vision plans with options.* Life insurance.* Professional career development opportunities.* Tuition reimbursement.$24.04 - $26.44 per hour depending on experience