Administrative Support

Sabah International; Pleasanton (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

401(k) matching

Disability insurance

Medical insurance

Dental insurance

Vision insurance

Career development

Tuition reimbursement

Job summary

Sciens Building Solutions in Pleasanton, CA is seeking an Administrative Support Specialist to join a growing team. You will wear multiple hats, support executives, greet visitors, manage schedules, and handle clerical tasks with minimal supervision.

Ideal candidates have a high school diploma, 2–5 years of admin experience, strong communication and customer service skills, and proficiency with Microsoft Office. We offer a competitive hourly salary and a comprehensive benefits package.

Qualifications

• High school diploma required.
• 2–5 years of administrative support experience.
• Strong verbal communication and customer service skills.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Greet clients, visitors, and guests and direct them appropriately.
• Answer, screen, and direct phone calls; take messages and schedule appointments.
• Receive mail, packages, and deliveries and distribute items.
• Perform administrative and clerical tasks, including scheduling vehicle inspections.
• Coordinate vehicle service with drivers, managers, and vendors.
• Maintain basic filing and recordkeeping; order office supplies.

Skills

Verbal communication

Interpersonal skills

Customer service

Office procedures

Multi-tasking

Education

High school diploma

Tools

Microsoft Office Suite

Job description

THE POSITION IN A NUTSHELL

Sciens Building Solutions seeks an Administrative Support Specialist to join its fun and rapidly growing team. We are looking for an energetic professional who doesn't mind wearing multiple hats. The role requires experience in handling a wide range of administrative and executive support-related tasks and someone who is able to work independently with little or no supervision. You should be well-organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

WHAT YOU’LL BE DOING (and doing well!)

• Greet clients, visitors, and guests; determine the purpose of each person’s visit and direct or escort them to the appropriate location.
• Answer, screen, and direct phone calls to staff; take messages and schedule appointments.
• Receive mail, documents, packages, and courier deliveries and deliver/distribute items.
• Perform administrative and clerical support tasks, including but not limited to: Scheduling monthly vehicle inspections with drivers.
• Scheduling vehicle service by coordinating with department managers and vendors.
• Tracking and managing vehicle registrations, vehicle mileage, and vehicle turnover.
• Coordinating with department managers when deploying vehicles to new hires.
• Perform basic filing and recordkeeping.
• Order and maintain office supplies.

WHAT WE LIKE ABOUT YOU

• High school diploma.
• 2 – 5 years providing administrative support in an office environment.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software.

WHAT WE’RE BRINGING TO THE TABLE

• Competitive salary based on qualifications.
• Paid time off plan and holidays.
• 401(k) matching.
• Short term and long-term disability.
• Medical, dental, and vision plans with options.
• Life insurance.
• Professional career development opportunities.
• Tuition reimbursement.
• $24.04 - $26.44 per hour depending on experience

Thank you for considering a career with Sciens Building Solutions! We’re excited about your interest in joining our team and look forward to learning more about you.

“Sciens” is Latin for “knowledgeable and skilled.” We take that definition to heart by using our collective experience to do meaningful work in the world—protect people and property through sophisticated life safety, security, communication and electrical systems.