Administrative Supervisor 2

State of Louisiana; Vidalia (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

State of Louisiana, Department of Children and Family Services, seeks an Administrative Supervisor for the Concordia Parish Child Welfare Office in Vidalia, LA. The role coordinates clerical operations and supports staff and clients across Concordia and Catahoula parishes.

Work hours typically 8:00 am–4:30 pm, Monday–Friday, with flexible schedules possible after criteria are met. Appointments may be probational or up to 48 months with potential for promotion within the state civil service.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months of experience.
• Official job specifications for this role can be found via the State Civil Service.

Responsibilities

• Supervising, coordinating, and planning the day-to-day functions of a clerical unit.
• Manages all administrative and business functions for Child Welfare within the Alexandria Region.
• Ensures operational continuity by understanding and accessing all clerical systems and duties.
• Maintains phone systems, utilities, computer ports, operating equipment, doors and alarm systems.
• Maintain vehicle logs, securing state vehicle keys and fuel/credit cards from staff when not in use, and submitting quarterly Office of Risk Management Vehicle Reports.
• Managing the office supply inventory by regularly assessing needs and preparing requisitions and serving as the office Inventory Control Officer.
• Performs other duties as assigned for the smooth operation of the Department.

Skills

Developing Performance

Following Policies and Procedures

Making Accurate Judgments

Adapting to Change

Communicating Effectively

Building and Supporting Team

Solving Problems

Using Data

Training Others

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

Location

This position is located in the Concordia Parish Child Welfare department.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

The Administrative Supervisor position is responsible for coordinating the operations and programmatic functions of DCFS Administrative Coordinator 1, 2 and 3. The position provides clerical, programmatic, and administrative support functions for staff, and clients of Child Welfare in the Concordia and Catahoula parishes.

If you are driven, collaborative, and ready to make an impact, this could be the opportunity for you!

Selected Core Competencies

• Developing Performance: Builds the future potential of others by supporting long-term growth, skill development, and career progression
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Selected Preferred Competencies

• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Building and Supporting Team: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.
• Using Data: The ability to collect, analyze and use data to generate insights and inform decisions.
• Training Others: The ability to design and deliver training experiences that build knowledge, develop skills, and improve performance.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Supervising, coordinating, and planning the day-to-day functions of a clerical unit.
• Manages all administrative and business functions for Child Welfare within the Alexandria Region.
• Ensures operational continuity by understanding and accessing all clerical systems and duties.
• Ensures smooth and consistent operation of the office by maintaining phone systems, utilities, computer ports, operating equipment, doors and alarm systems.
• Maintain vehicle logs, securing state vehicle keys and fuel/credit cards from staff when not in use, and submitting quarterly Office of Risk Management Vehicle Reports that track mileage for all state vehicles within the region.
• Managing the office supply inventory by regularly assessing needs and preparing requisitions and serving as the office Inventory Control Officer.
• Performs other duties as assigned for the smooth operation of the Department.

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: This position is located in the Concordia Parish Child Welfare Office in Vidalia, LA.

DCFS is an \"Equal Opportunity Employer\" and Louisiana is a \"State as a Model Employer (SAME) for People with Disabilities that supports the recruitment, hiring, and retention of individuals with disabilities.