Administrative Supervisor

Adult Correction; Raleigh (NC); On-site; USD 43,000 - 76,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex

Paid Vacation, Sick, and Communitya0"

Job summary

The NC Department of Adult Correction in Raleigh, NC is seeking an Administrative Supervisor to lead a team of Administrative Specialists and oversee accounts payable, procurement, e-billing, and related financial tasks.

You will ensure accuracy, timeliness, and policy compliance while promoting efficiency in daily operations and supporting budget codes, vendor payments, and travel reimbursements.

Qualifications

• High school diploma or GED and four years of progressively responsible administrative/office management experience, including one year as a lead worker.
• Experience in purchase order creation and tracking, funds reconciliation, paying invoices, researching and/or auditing complex data to resolve customer inquiries, and processing travel reimbursements.
• Demonstrated customer service and dispute resolution experience.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook) with strong familiarity in financial management systems and procurement software.

Responsibilities

• Lead and inspire a team of Administrative Specialists, providing daily leadership and direction to meet service goals.
• Oversee accounts payable management, including purchase orders, requisitions, credit card reconciliations, and timely invoice payments.
• Streamline procurement and inventory management, ensuring compliance with internal policies and timely vendor payments.
• Oversee e-billing and payment processes, ensuring accurate allocation to projects and budget codes.

Skills

Supervisory experience

Customer service

MS Office

Procurement software

Financial systems

Education

High school diploma or GED

Tools

Procurement software

Financial management systems

Job description

Job Details

Agency Adult Correction Division COO – Administration Job Classification Title Administrative Supervisor (S) Position Number 60056569 Grade NC10

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

The Administrative Supervisor position will be part of the Support Services, Business Operations section. As a leader, you will oversee a talented group of 6 Administrative Specialists who play a key role in supporting critical functions such as accounts payable, procurement, e-billing, p-card reconciliations, and internal logistics. If you're ready for a role where you can grow professionally and drive success in a high-performance environment, this is the position for you!

Key Duties

• Lead and inspire a team of 6 Administrative Specialists: Provide daily leadership, guidance, and direction to your team. You'll ensure they meet service goals and deadlines while upholding accuracy, efficiency, and excellence in all administrative tasks.
• Oversee accounts payable management: Manage purchase order and requisition processes, accurately reconcile credit card transactions, and ensure timely and accurate payment of invoices using the organization’s financial systems. All payments must align with project and budget codes for full transparency.
• Streamline procurement and inventory management: Ensure your team is entering requisitions, tracking purchase orders, and managing inventory efficiently. Ensure compliance with internal procurement policies and timely payment to vendors, contractors, and stakeholders.
• E-billing & payment oversight: Oversee the e-billing team to verify, process, and reconcile electronic payments, ensuring accuracy and proper allocation to the correct projects and budget codes.

Knowledge, Skills and Abilities / Management Preferences

• Direct supervisory experience over a team of 3 or more employees.
• Demonstrated experience in three of these critical areas: purchase order creation and tracking, funds reconciliation, paying invoices, researching and/or auditing complex data to resolve customer inquiries, and processing travel reimbursements.
• Demonstrated customer service and dispute resolution experience.
• Proficient in technical tools: Intermediate skills in Microsoft Office Suite (Excel, Word, Outlook) with strong familiarity in financial management systems and procurement software.

Work Location and Schedule

This position requires daily commute to Business Operations, 2020 Yonkers Rd Raleigh, NC. It is a full-time position (40 hours per week) with State Benefits. The work schedule is Monday – Friday from (8:00 AM to 5:00 PM) and may require some weekend work to meet the demands of the organization. This position is NOT expected to be Hybrid or Remote work eligible.

Salary Range

Salary Range $43,267 - $75,718 NC 10

Posting Closure

The Posting Will Close At 11:59 P.M. The Night Before The End Date. All job postings close at 11:59pm the night before the End Date on the posting.

State Benefits Information

• Health Insurance options
• Retirement Plans
• NCFlex
• Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

Visit the State Benefits website for additional information.

Support Services Division Overview

The Support Services Division oversees the operations and infrastructure that sustain facilities within the Department of Adult Correction. Responsibilities include facility maintenance, fleet and warehouse management, food services, construction and renovation projects, and energy efficiency. This division plays a vital role in supporting daily operations and long-term planning.

Division of Engineering, Construction, and Maintenance

Operates as the NCDAC Capital Project Coordinator (CPC) and is tasked with coordinating all capital improvement and renovation and repair projects with the State Construction Office (SCO) and serves as the DAC representative on all matters involving the State Property Office and State Building Commission. Our unified purpose is to provide architectural and engineering support, sustainability, efficiency, and resiliency planning, construction, and maintenance services to ensure all statewide Institutions and Facilities remain in compliance with building codes, regulations, and legislative mandates, while also promoting the agency’s rehabilitation and reentry goals through offender job training within the construction and maintenance trades, while assisting institutions directly and indirectly with the installation and maintenance of kitchen, plumbing, mechanical, electrical, and electronics equipment.

PREA Requirement

The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape."

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Veterans & National Guard Preference

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

Criminal Background Check & Drug Screening

Applicants may be subject to a criminal background check and drug screen.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience, including one year as a lead worker; or equivalent combination of education and experience. Applicants now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.