Administrative Specialist I- Western Women's CI

Adult Correction; Grovestone (NC); On-site; USD 39,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid vacation

Paid sick leave

Parental leave

Job summary

The North Carolina Department of Adult Correction invites applications for the Administrative Specialist I (Medical Records) at Western Women's Correctional Institution in Black Mountain. The role supports the medical unit by maintaining confidential offender medical records and performing standard medical office duties.

Reporting to the Nurse Supervisor, you will order medical supplies, manage inventory, schedule offender appointments, and communicate professionally with staff, offenders, and

Qualifications

• Documented experience performing administrative functions.
• Documented experience scheduling appointments.
• Documented experience in organization, retention, review, and filing of records.

Responsibilities

• Ordering medical supplies.
• Managing inventory.
• Scheduling offender medical appointments.
• Communicating professionally with staff, offenders, and the public.

Skills

Administrative functions

Scheduling appointments

Organization & records handling

Education

High school diploma or GED

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Specialist I (S) Position Number 60061396 Grade NC08

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

The Administrative Specialist I (Medical Records) position is located at Western Women's Correctional Institution in Black Mountain. The Medical Records Assistant supports the medical unit by maintaining confidential offender medical records and performing general medical office duties. Reporting to the Nurse Supervisor, this role handles tasks such as ordering medical supplies, managing inventory, scheduling offender medical appointments, and communicating professionally with staff, offenders, and the public.

Responsibilities

• Ordering medical supplies
• Managing inventory
• Scheduling offender medical appointments
• Communicating professionally with staff, offenders, and the public

Salary

Salary Range: $39,244 - $68,679

Preferred Skills

• Documented experience performing administrative functions
• Documented experience scheduling appointments
• Documented experience in organization, retention, review, and filing of records

Contract and Benefits

This is a full-time position (40 hours per week) with State Benefits.

Applicants must pass a background check to be eligible for this job.

Note to Current State Employees

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

Compensation and Benefits

• Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).
• Employees also receive paid vacation, sick, and community service leave.
• In addition, paid parental leave is available to eligible employees.
• Visit the website for State Benefits.

Recruitment Process

NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. For more information about the North Carolina Department of Adult Corrections (NCDAC), please visit us at our website.

Minimum Education and Experience

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. See the Education and Experience Equivalency Guide for details.

Veteran's Preference

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, NCDAC will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.