Administrative Associate

Adult Correction; Maury (NC); On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

Paid Vacation, Sick, and Community In

Job summary

NC Department of Adult Correction is seeking an Administrative Associate II (S) at Maury Correctional Institution. The role involves general office duties, record keeping, and extensive communication with staff, the public, and offenders.

Proficiency in Microsoft Office and clerical skills are essential, with attention to accuracy and confidentiality. The position operates 40 hours per week, 8:00 AM to 5:00 PM, Monday through Friday, and offers benefits through the State of North Carolina.

Qualifications

• High school diploma or GED and one year of administrative experience.
• Proficiency in Microsoft Office Programs.
• Documented knowledge in the use of office machines.
• Documented clerical/secretarial skills.

Responsibilities

• Typing and disseminating information throughout the facility.
• Performing general duties such as filing, record keeping, and correspondence management.
• Maintaining databases and handling telephone responsibilities.
• Interacting with staff, the public, and offenders daily.
• Scheduling appointments and operating the switchboard as needed.
• Assisting with inventory and orders as assigned by supervisor.

Skills

Microsoft Office

Office machines

Education

High school diploma or GED

Tools

P-Cards

Job description

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 65023511 Grade NC02

About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work This position is located at Maury Correctional Institution in Greene County, NC. This position has responsibility for a variety of general duties, correspondence management, record keeping, filing, database management and telephone responsibilities. This position will have day to day contact with the staff, public and offenders. This position will provide typing and disseminating information throughout the facility. Telephone calls including contact from other staff and other sections of the Department of Adult Correction locations, contact with other agencies and occasional contact from businesses such as vendors and service providers. Public contact will be on a daily basis for this position and will typically involve scheduling appointments, switchboard operation, providing information and following up on inquiries. This position may be responsible for usage orders, various inventories, reconciliation of P-Cards, Site Security and other duties as assigned by the supervisor. Employees work in a variety of environments and may work individually or in combination with other office support or employees. Employees in this position independently perform a variety of tasks that involve some scope or consequence in support of an office operation, program or work unit. Employees may spend a large percentage of time operating office equipment. The completion of work often involves a public contact role to obtain, clarify or provide general information regarding the activities of the work unit or program. Work requires a general knowledge of office policies and procedures in order to communicate information, functions and services of the facility. The work schedule is normally 40 hours per week, 8:00 AM to 5:00 PM, Monday through Friday, with an hour lunch break.

Knowledge Skills and Abilities/Management Preferences This is an Anticipated Vacancy. Salary Grade Range: $31,200-$51,249 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Documented proficiency in Microsoft Office Programs. Documented knowledge in the use of office machines. Documented knowledge of clerical/secretarial skills.

The Posting Will Close At 11:59 PM The Night Before The End Date.

State Benefits Information: The State of North Carolina offers a comprehensive benefits package including:

• Health Insurance options
• Retirement Plans
• NC Flex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

About The Division of Institutions: The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.

Supplemental Application Information: The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include: Complete education history (including high school) Full work experience details Certificates and licenses, if applicable Education must be from appropriately accredited institutions. Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination. Applicants may be subject to a criminal background check and drug screen. If multiple applications are submitted, only the most recent application received before the closing date will be considered.

Education Equivalency Verification: The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Veterans’ and National Guard Preference: Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

PREA Requirement: The NCDAC must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." PREA Hiring and Promotion Prohibitions ADA Accommodations: Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

Minimum Education and Experience Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience OR An equivalent combination of education and experience.

EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.