ADMINISTRATIVE SUPERVISOR

University of Alabama at Birmingham; Birmingham (AL); On-site; USD 45,000 - 74,000; Full time

Job summary

University of Alabama at Birmingham is seeking an Administrative Supervisor in the Department of Surgery, Pediatric Division. The role supervises staff and operations, overseeing training, quality control, productivity, payroll, and compliance across the assigned area.

The position may involve grant/budget responsibilities and acts as a liaison to leadership and human resources. It emphasizes leading a team, ensuring strong customer service, and maintaining confidentiality within the division.

Qualifications

• Bachelor's degree in a related field and one year of related experience required.
• OR an equivalent combination of relevant education and/or experience.

Responsibilities

• Supervises employees and operations in a designated area.
• Responsible for employee training, auditing, payroll and other productivity-related duties.
• Acts as liaison to leadership and HR as needed.
• Plans employee training, scheduling, payroll/timekeeping and regulatory compliance.
• Maintains division budgets and grant applications.
• Ensures good customer service to internal and external customers.

Skills

Leadership experience

Executive leadership support

Strong communication

Interpersonal skills

Education

Bachelor's degree in related field

Equivalent combination of education/experience

Job description

University of Alabama at Birmingham

The Department of Surgery, Pediatric Division has an open Administrative Supervisor position.

General Responsibilities

• Supervises employees and operations in a designed area.
• Responsible for employee training, auditing, product or service quality control, establishing productivity standards, performance issues, staffing, payroll and other matters associated with the productivity and operations of assigned area.
• Handles confidential information and issues.
• May have grant and budgetary responsibilities.
• Supervises the work of, but does not perform, the same duties as subordinate personnel.
• May have some administrative assistant duties and manage compliance/regulatory processes.
• May act as a liaison to leadership and/or as human resources officer for department

Additional Responsibilities

• Responsible for leading/supervising the daily and ongoing work for a team of employees in the operation of the division with ensuring that the division's goals and objections are satisfied.
• Along with supporting the division director and other team members, this includes assigning daily tasks, follow-up on assignments, meeting schedules and activities taking place in the division.
• Working with the division director on scheduled activities for their daily, weekly , monthly along with any annual dates, to meet scheduling dates and deadlines for the division.
• Responsible for planning employee training, scheduling and auditing, product or service quality control, establishing productivity standards, performance issues, staffing, payroll/timekeeping and other matters associated with the productivity and operations of assigned area.
• This includes ensuring that employees are providing good customer service to both internal and external customers .
• Responsible for maintaining division/department confidential information.
• Work with the director in securing and gathering information for development of division budgets, which includes application for grant and other budgetary duties.
• Maintain employee time scans, which includes gathering and approving weekly/bi-weekly time/hours, housed in time keeping system and ensuring all scheduled time off is approved timely, along with other payroll related activities .
• Responsible for interacting with external clients/constituents with the collection of information needed to ensure the proper management is in place to support compliance/regulatory processes.
• Supporting and preparing employees when representing the division to both internal and external customers.
• Perform other duties as assigned

Preferred Skills

• Experience in leading and supervision, executive/leadership support
• Demonstrative Leadership/Supervisory skills
• Strong communication and interpersonal skills
• Experience working with medical environment

Salary Range:

$45,395 - $73,770

Qualifications

• Bachelor's degree in a related field and one (1) year of related experience required.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category

Clerical & Administrative

Organization

311852200 Surgery - Pediatric

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Remote/Hybrid Eligible