ADMINISTRATIVE SUPERVISOR

University of Alabama at Birmingham; University (FL); Hybrid; USD 45,000 - 74,000; Full time

Job summary

University of Alabama at Birmingham is seeking an Administrative Supervisor to coordinate Physician, Nursing, Research and clerical staff in the Nephrology Division. The role includes staff hiring, training, budget oversight, and acting as liaison to leadership, while ensuring smooth divisional operations.

The position may involve travel and back-up support for research activities, with a salary range of $45,395 to $73,770 and a standard day shift.

Qualifications

• Bachelor's degree in a related field and one year of related experience required.
• Experience in complex clerical duties.
• Interpersonal and written/verbal communication skills.
• Equal Employment/Equal Educational Opportunity statement included.

Responsibilities

• Oversee daily operations of the Division of Pediatrics Nephrology, including staffing, scheduling, meetings, workflows, clinic templates and physician schedules.
• Supervise administrative support staff, including staffing needs, job descriptions, hiring, training and coaching.
• Provide comprehensive administrative support to the Division Director, faculty and fellows, including calendar management, travel, credentialing and procurement.
• Monitor budgets, process accounts payable, reimbursements and P-Card transactions, and support financial reporting.
• Promote communication and collaboration among administrative, clinical and physician teams; liaison with Patient Access Center and clinic personnel.
• Provide backup support for research operations including travel reimbursements, vendor setup and grant billing.

Skills

Written and verbal

Interpersonal skills

Ability to work independently

Organizational skills

Education

Bachelor's degree in a related field

Job description

ADMINISTRATIVE SUPERVISOR (T238944)

Responsible for overseeing the coordination of Physician, Nursing, Research and Clerical staff to ensure collaborative effort and smooth operations within the Nephrology Division. This includes, but is not limited to, determining staffing needs and creating job descriptions for support staff; direct supervision of support staff, including hiring, training, motivation, counseling and occasionally termination; functioning as Assistant to Division Director; monitoring HSF and UAB financial statements and managing accounts payable.

Supervises employees and operations in a designed area. Responsible for employee training, auditing, product or service quality control, establishing productivity standards, performance issues, staffing, payroll and other matters associated with the productivity and operations of assigned area. Handles confidential information and issues. May have grant and budgetary responsibilities. Supervises the work of, but does not perform, the same duties as subordinate personnel. May have some administrative assistant duties and manage compliance/regulatory processes. May act as a liaison to leadership and/or as human resources officer for department.

Duties/Responsibilities

Manage daily operations of the Division of Pediatrics Nephrology, including divisional operations, staffing, scheduling, meetings, workflow processes, clinic templates, physician schedules, patient scheduling, medical records, and divisional initiatives.

Supervise administrative support staff, including determining staffing needs, developing job descriptions and workflows, recruiting, hiring, training, evaluating employees, providing coaching and professional development, overseeing administrative functions, and coordinating staff and divisional meetings.

Provide comprehensive administrative support to the Division Director, faculty, and fellows, including calendar and meeting management, travel arrangements, credentialing, faculty leave records, procurement, faculty recruitment and onboarding, correspondence, reports, and statistical data.

Monitor departmental budgets and financial reports, process accounts payable, reimbursements and P-Card transactions, maintain financial records, reconcile transactions, support financial reporting, and provide guidance and training on financial procedures.

Promote communication and collaboration among administrative, clinical, and physician teams; serve as a liaison among Patient Access Center staff, nurses, physicians, and clinic personnel; assist with clinic policies and workflows; and support efficient divisional operations.

Provide backup support for research operations, including travel and reimbursements, vendor setup, study participant payments, patient stipends, pharmacy invoices, grant billing, research equipment and supplies, and special projects.

Salary Range: $45,395 - $73,770

Qualifications

Bachelor's degree in a related field and one (1) year of related experience required. Or an equivalent combination of relevant education and/or experience.

Experience

Experience in complex clerical duties

Knowledge, Skills, & Abilities

• Written and verbal

Interpersonal skills

Preferred Skills

• Ability to work independently with minimal supervision.
• Organizational skills to prioritize workload and meet deadlines

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

311653400 Ped - Nephrology

Employee Status

Regular

Shift : Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager) : Remote/Hybrid Eligible