Administrative Staff Specialist

Virginia Commonwealth University Health; Town of Stony Point (NY); On-site; USD 32,000 - 49,000; Full time

Job summary

Virginia Commonwealth University Health is seeking an Administrative Staff Specialist to support the department with budget planning, expenditures tracking, accounts receivable processing, and vendor coordination.

The role also covers scheduling, patient registration, dispute resolution, and phone support, with attention to insurance verifications and policy updates. Strong Microsoft Office and calendar skills are essential in a fast-paced academic health care setting.

Qualifications

• Requires 4+ years of secretarial/administrative work experience in an office setting.
• Proficient with Microsoft Office applications and e-mail/calendaring.
• Bachelor/Associate degree may be preferred but not required for hire.

Responsibilities

• Perform administrative/secretarial duties for the department including budget planning and monitoring expenditures.
• Process accounts receivable and resolve vendor discrepancies; report hazards.
• Schedule appointments, register patients, and handle patient disputes; answer telephones.

Skills

Microsoft Office

Email calendaring

Secretarial/administrative work

Education

High School Diploma or equivalent

Associate Degree in Business/Accounting

Job description

## Administrative Staff SpecialistApplylocations: LOC100245 Stony Point 8720time type: Full timeposted on: Posted Todayjob requisition id: R46232The Administrative Staff Specialist performs administrative/secretarial functions for the Department that include assisting with budget planning; monitoring expenditures; processing accounts receivable; resolving discrepancies with vendors; keeping personnel files in accordance with JCAHO expectations; ordering supplies/equipment and reporting hazards to the appropriate department. This job assists with scheduling appointments, registering patients, resolving patient disputes and answering the telephone. This job verifies insurance but not limited to obtaining referrals and authorization and stays abreast of insurance policies and changes. This job also keeps abreast of Hospital and HR policies as they are implemented. The Administrative Staff Specialist arranges for the repair and maintenance of office equipment, monitors staff attendance and time, and assists staff as needed. The Administrative Staff Specialist facilitates and coordinates the day-to-day administrative activities of the department. This position supports fiscal and time management objectives of the department by coordinating administrative services through effective interactions with the health care team and other support staff.Licensure, Certification, or Registration Requirements for Hire: N/A Licensure, Certification, or Registration Requirements for continued employment: N/A Experience REQUIRED: Minimum of four (4) years of previous secretarial/administrative work experience in an office setting Previous experience with Microsoft Office applications and e-mail/calendaring Experience PREFERRED: Five (5) years of previous secretarial/administrative work experience in an office setting Previous experience in an academic health care setting Education/training REQUIRED: High School Diploma or equivalent Education/training PREFERRED: Associate Degree in Business, Accounting or related field from an accredited program Independent action(s) required: Coordinates recruitment activities and scheduling of interviews with applicants. Performs daily activities with minimal supervision. Ability to work in a fast pace environment; proactively resolve problems with minimal supervision. Provide new faculty member orientation. Manage multiple physician calendars and appointments. Coordinate business travel arrangements as assigned for new recruits and current departmental faculty members. Orders supplies/equipment. Arranges for the repair and maintenance of office equipment Supervisory responsibilities (if applicable): N/A Additional position requirements:Work schedule may change based on department's needs Age Specific groups served: All Physical Requirements (includes use of assistance devices as appropriate): Physical: Lifting less than 20 lbs. Lifting 20-50 lbs. Activities: Prolonged standing Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Reading, Logical thinking Emotional: Fast pace environment, Able to handle multiple priorities, Able to adapt to frequent, changeCompensation Range$23.18 - $35.92Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.