Administrative Specialist, Student Services

Yosef Ben Porat Inc; Paramus (NJ); On-site; USD 65,000 - 82,000; Full time

Job summary

Ben Porat Yosef in Paramus, NJ is seeking a qualified Administrative Specialist to join our Student Services team. This is a full-time, year-round, in-person position.

The ideal candidate has strong organizational and communication skills, is detail oriented, and comfortable working with teachers, parents, and outside agencies. Proficiency with Google Suite and Bergen County documentation is preferred.

Qualifications

• Degree and Experience in Education (highly preferred).
• Bachelor's Degree (highly preferred).
• 2-5 years of administrative experience (preferred).
• Proficiency with Google Suite (required).
• Experience with Bergen County documentation (preferred).

Responsibilities

• Government Liaison: Work with Bergen County Special Services, NJ SLEDS, and Title Funds to comply with regulations and support students.
• Oversee and manage all aspects of services, including documentation, communication, scheduling, and reporting.
• Serve as the point of contact between the school and outside agencies, managing referrals and student needs.
• Outside Provider Coordination: Schedule services with providers and parents, maintain clear communication, and ensure documentation.
• Internal Administrative Support: Maintain records and assist with reports, student plans, and data collection.
• Scheduling: Create schedules for Inclusion Teachers.
• Provide support for the Director of Student Services.
• System Development and Maintenance: Strengthen internal systems across departments.
• Additional responsibilities as assigned.

Skills

Organizational skills

Communication skills

Attention to detail

Teamwork

Education

Bachelor's degree preferred

Education background preferred

Tools

Google Suite

Documentation systems

Job description

Student Services Administrative Specialist
(Full Time, Year-Round)

Ben Porat Yosef, located in Paramus, New Jersey, is seeking a qualified and professional Administrative Specialist to join our Student Services team. This is a full-time, year-round, in-person position.

The Administrative Specialist will be responsible for overseeing, coordinating, and organizing programs and services within the Student Services Department.

The ideal candidate has excellent organizational, computer and communication skills, strong attention to detail, is committed to student wellbeing, is warm, friendly, and easy to work with.

Responsibilities Include:

• Government Liaison: Work closely with Bergen County Special Services, NJ SLEDS, and Title Funds in order to comply with regulations in order to provide the strongest support possible to our students. This position involves leading and owning these pieces and ensuring their success.


• Oversee and manage all aspects of these services, including documentation, communication, scheduling, and reporting.


• Serve as the point of contact between the school and outside agencies, managing referrals and student needs within the special education framework.


• Outside Provider Coordination: Work closely with outside service providers and the students’ parents to schedule services, maintain clear communication, and ensure all necessary documentation is completed.


• Internal Administrative Support:


• Documentation: Keep accurate, up-to-date records to share student needs with all teachers, ensuring that all documentation meets district requirements and protects confidentiality. Assist with the preparation of reports, student plans, and data collection related to the Student Services Department.


• Scheduling: Work with the educational team to create schedules for Inclusion Teachers.


• Provide support for the Director of Student Services


• System Development and Maintenance: Work closely with the Director of Student Services and relevant administrators to strengthen internal systems across departments


• Additional responsibilities as assigned

Qualifications:

• Degree and Experience in Education (highly preferred)


• Bachelors Degree (highly preferred)


• 2-5 years of administrative experience (preferred)


• Proficiency with Google Suite (required)


• Experience with Bergen County documentation (preferred)

Salary commensurate with education and experience.

Reports to Director of Student Services

BPY holds prestigious dual accreditation from The Middle States Association and the New Jersey Association of Independent School and educates students from age 2 through 8th grade.

As a mission driven organization, at the heart of BPY lies a commitment to nurturing not just academic excellence, but an innovative skills-based learning approach in which students are empowered with the tools to understand new ideas; a commitment to develop each child’s Ahavat Hashem and Yirat Hashem; a genuine warmth that permeates our halls and imbues our students with confidence, empathy, middot, and leadership skills; a commitment to celebrating both Sephardic and Ashkenazic minhagim for unique inclusivity; and Hebrew language immersion (in Limudei Kodesh subjects) and celebration of Israeli culture.

Join the exceptional team of professionals that make up the BPY family.