Administrative Specialist: SAP & Onboarding Coordination

US10 Air Products and Chemical; Decatur (AL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Affordable Medical Insurance (day 1)

401k with company match

Paid Vacation & Holidays

Paid Parental leave

Flexible spending accounts

Life Insurance

Employee Assistance Program

Disability coverage

Additional supplemental benefits

Job summary

Air Products in Decatur, AL is seeking a highly organized administrative assistant to join our team. The role requires excellent communication, prioritization, and teamwork skills to support daily office operations.

You will handle phone inquiries, schedule meetings, prepare reports and presentations, maintain filing systems, coordinate events, manage site supplies and invoices, and assist with onboarding and shipping duties. On-site, Monday–Friday, with a strong focus on safety and reliability.

Qualifications

• Provide administrative support to ensure efficient operation of the office
• Answer and direct phone calls, prioritize and schedule appointments and meetings
• Prepare and edit correspondence, reports, and presentations
• Develop and maintain a filing system
• Coordination of celebrations, holiday events, charity events
• Purchasing of site supplies
• Invoice processing and tracking (via SAP)
• Submit billing for Government customers
• Maintain weekly time reporting, vacation, and sick time for approx. 35 drivers

Responsibilities

• Provide administrative support to ensure efficient operation of the office
• Answer and direct phone calls, prioritize and schedule appointments and meetings
• Prepare and edit correspondence, reports, and presentations
• Develop and maintain a filing system
• Coordination of celebrations, holiday events, charity events
• Purchasing of site supplies
• Invoice processing and tracking (via SAP)
• Provide general support to employees and visitors
• Work with Terminal and Plant Supervisors for New Hire on-boarding
• Maintain delivery shipment paperwork
• Submit billing for Government customers
• Coordination of FedEx and other shipping needs
• Maintain weekly time reporting, vacation, and sick time for approx. 35 drivers
• Communicate and maintain Air Products Safety Training

Skills

Administrative support

Phone handling

Scheduling

MS Office

Communication

Education

High school diploma or GED

2–5 years of experience

Tools

MS Office

Printers & fax machines

Job description

Air Products in Decatur, AL is seeking a highly organized administrative assistant to join our team. The role requires excellent communication, prioritization, and teamwork skills to support daily office operations.

You will handle phone inquiries, schedule meetings, prepare reports and presentations, maintain filing systems, coordinate events, manage site supplies and invoices, and assist with onboarding and shipping duties. On-site, Monday–Friday, with a strong focus on safety and reliability.