Administrative Specialist/Safety Affair

BTI Solutions, Inc.; Holland (MI); On-site; USD 56,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid time off

Job summary

BTI Solutions, Inc. is seeking an Administrative Specialist / Safety Affairs Specialist to support site operations in a manufacturing or field environment. About 70% of duties involve safety patrols, documentation, reporting, and follow-up, with the rest on general administrative tasks.

You will work with engineers, field teams, site leadership, and admin staff to ensure compliance with safety rules and customer site requirements. Strong communication and organization are essential.

Qualifications

• Associate degree preferred.
• 1–2 years of office administration experience or entry-level.
• Strong proficiency with Microsoft Word, Excel, PowerPoint.

Responsibilities

• Perform general administrative duties and correspondence.
• Coordinate staff travel and travel reimbursements.
• Maintain safety records, logs, and inspection checklists.
• Assist with safety patrols, observations, and follow-up actions.
• Prepare periodic safety and administrative reports.

Skills

MS Office

Outlook

Communication

Time management

Teamwork

Education

Associate's degree in office administration

Tools

Microsoft Office Suite

Job description

Administrative Specialist/Safety AffairJob DescriptionThe Administrative Specialist / Safety Affairs Specialist supports site operations with a primary focus on safety affairs in a manufacturing, project, or field work environment. Approximately 70% of the role is dedicated to safety-related support, including routine site patrols, safety compliance checks, documentation, reporting, and follow-up coordination. Approximately 30% of the role supports general administrative and office operations.This role works closely with engineers, field teams, site leadership, and administrative staff to help ensure that work is performed in accordance with company safety rules, customer site requirements, and applicable procedures. The position requires communication skills, attention to detail, and the ability to follow up on open items in a fast-paced operational environment.Job ResponsibilitiesSafety Affairs / Site Safety SupportConduct regular safety patrols and walkthroughs throughout the assigned worksite, production areas, project areas, and related operational locations.Observe whether engineers, technicians, and project personnel are following required safety rules, including PPE usage, equipment operation practices, and site-specific work procedures.Identify unsafe behaviors, unsafe conditions, or other safety-related issues during patrols.Communicate safety observations to the appropriate team members or supervisors and support timely corrective actions.Document patrol findings, safety observations, incident/near-miss information, daily checklists, and follow-up status in designated trackers, spreadsheets, or reporting formats.Help coordinate and track completion of safety training, required acknowledgments, inspection records, and related compliance documentation.Support incident response administration by collecting initial information, organizing documents/photos, and assisting with follow-up communication as directed.Coordinate with engineering and field teams to confirm that safety concerns found during patrols are resolved or escalated properly.Maintain safety-related records such as daily patrol logs, inspection checklists, incident logs, corrective action lists, equipment check sheets, and other supporting documentation.Assist with site access, visitor coordination, and safety-rule communication when needed.Promote a proactive safety culture by consistently reminding personnel of safe work practices in a professional and respectful manner.Administrative / General Affairs SupportProvide general administrative support including scheduling, correspondence, document preparation, and office supply management.Respond to and initiate inquiries regarding purchasing, personnel, facilities, and administrative policies; independently resolve routine problems and provide policy guidance when appropriate.Arrange and coordinate staff travel and handle travel reimbursement processes.Collect, compile, and maintain administrative records and documentation; perform basic web or library research as needed to support office operations.Create periodic safety reports and perform basic statistical analysis to identify trends.Maintain maintenance-related documents such as daily reports and equipment check sheets.Assist in coordinating meetings, training sessions, or internal events, ensuring logistics are in place and materials are prepared.Perform other administrative duties as needed to support the unit’s operational goals.Employees may be required to work beyond standard hours.QualificationsAn Associate's degree in office administration or a related field may be preferred.0-2 years of experience for entry-level positions.Must have strong working knowledge and hands-on experience with Microsoft Office Suite, including Word, PowerPoint, and Excel.Experience using business email services, such as Microsoft Outlook.Previous experience with, or an ability to learn to use standard office equipment, such as modern phone systems, fax machines, and copy machines.Comfort multitasking and handling multiple requests from different individuals and departments.Ability to work quickly and in a potentially high-stress environment.Strong communication skills and extremely self-motivated when managing communication channels.Highly organized and capable of creating organizational systems that others easily utilize.Required CompetenciesAnalytical thinker/problem solver/decision maker.Strong time management and resource management.Organized planner with excellent attention to detail.Results-oriented and takes initiative.Teamwork, relationship-building, and service-minded communication.Ability to communicate safety expectations clearly and professionally.Self-motivated, responsible, and consistent in follow-up.Positive mindset and active personality.Strong interpersonal skills and ability to work with engineers, field teams, management, and administrative staff.Must speak and communicate effectively in both Korean and English.Benefits: Medical, dental, and vision insurance; 401(k)retirement plan; paid time off, paid sick leave, paid holiday; life, accidental death & dismemberment (AD&D), and long-term disability (LTD) insurance; and optional voluntary life/AD&D coverage. Benefits are subject to eligibility and applicable planterms.Pay scale($55,500 - $59,500)Why work at BTI?We’re committed to creating a workplace where employees feel valued, supported, and empowered to grow. Our team benefits from competitive compensation, comprehensive health and wellness offerings, and opportunities for professional development. We are proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status.We comply with all applicable federal, state, and local employment laws, including those related to fair hiring practices, pay transparency, workplace safety, and reasonable accommodations. We are dedicated to maintaining an inclusive environment where everyone has the opportunity to succeed and contribute meaningfully.