Administrative Specialist, Research Operations & Vendors

American Corporation for Public Well Being; Milwaukee (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

American Corporation for Public Well Being in Milwaukee seeks an Administrative Assistant, Research Operations to join the Talent Acquisition team as a Senior Administrative contributor. You will oversee vendor management, procurement, and day-to-day operations supporting senior staff and client-facing advisory work.

This on-site role emphasizes organizational excellence, discretion with sensitive communications, and collaboration across departments, with interview scheduling and logistics,

Qualifications

• Reliable, punctual, and consistently professional in appearance and conduct.
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities.
• Attention to detail and commitment to accuracy in administrative and financial tasks.
• Friendly, professional presence representing ACPWB to visitors and clients.
• Experience in an office or professional services environment.

Responsibilities

• Process invoices, purchase orders, and expense reports in accordance with ACPWB's financial procedures.
• Manage vendor management and procurement for the Talent Acquisition team with accuracy, professionalism, and urgency.
• Support the talent acquisition process including interview scheduling, candidate communications, and offer logistics.
• Coordinate volunteer and community engagement activities as part of ACPWB's firm culture programs.
• Maintain the firm's employee directory, organizational charts, and internal resource materials.
• Handle sensitive correspondence and communications with discretion and professionalism.
• Answer and direct incoming phone calls, emails, and visitors in a professional and welcoming manner.

Skills

Organizational skills

Multitasking

Attention to detail

Professional presence

Communication skills

Office experience

Job description

American Corporation for Public Well Being in Milwaukee seeks an Administrative Assistant, Research Operations to join the Talent Acquisition team as a Senior Administrative contributor. You will oversee vendor management, procurement, and day-to-day operations supporting senior staff and client-facing advisory work.

This on-site role emphasizes organizational excellence, discretion with sensitive communications, and collaboration across departments, with interview scheduling and logistics,