Administrative Specialist – Projects, Contracts & Scheduling

American Society of Administrative Professionals; San Diego (CA); Hybrid; USD 70,000 - 119,000; Full time

Job summary

Padre Dam Municipal Water District and East County Advanced Water Purification (AWP) Project are seeking an experienced Administrative Assistant who thrives in a fast-paced environment and provides high-level support across multiple functions.

The role requires strong communication, customer service, and attention to detail, with proficiency in Microsoft Office 365. You will coordinate meetings and travel, maintain records, and assist with procurements, contracts, and special projects.

Qualifications

• High School Diploma or GED or Associate’s Degree in business or related field.
• Four years of progressively responsible administrative experience.

Responsibilities

• Serve as primary point of contact for internal and external customers.
• Prepare and proofread correspondence, reports, agendas, and minutes.
• Maintain electronic records and confidential files.
• Coordinate meetings, appointments, travel, and events.
• Process purchase orders, invoices, and other admin documents.
• Assist with contracts, purchasing and special projects.

Skills

Microsoft Office 365

Communication

Customer service

Organizational skills

Attention to detail

Education

High School Diploma or GED

Associate’s Degree in business/related field

Tools

Microsoft Office 365

Job description

Padre Dam Municipal Water District and East County Advanced Water Purification (AWP) Project are seeking an experienced Administrative Assistant who thrives in a fast-paced environment and provides high-level support across multiple functions.

The role requires strong communication, customer service, and attention to detail, with proficiency in Microsoft Office 365. You will coordinate meetings and travel, maintain records, and assist with procurements, contracts, and special projects.