Administrative Specialist - Programs & Events

City of Melbourne; Florida; On-site; USD 19,000 - 25,000; Full time

Job summary

City of Melbourne seeks an experienced clerical employee to perform a wide range of office tasks, including typing, filing, and telephone inquiries. You will process admissions, rentals, and registrations, while acting as a receptionist and maintaining public information materials.

Proficiency with office software and social media updates is valued. The role involves preparing calendars, coordinating facility bookings, and assisting with cash reconciliations and revenue submissions.

Qualifications

• High school diploma or equivalent required.
• Ability to learn department procedures and office practices.
• Strong verbal and written English communication skills.
• Familiarity with social media for public relations is a plus.
• Proficiency with standard office software and equipment.

Responsibilities

• Open and distribute mail, answer phones, and type documents.
• Receive payments for admissions, rentals, classes, leagues, events and camps.
• Serve as receptionist and provide public information on programs.
• Maintain department filing system and records.
• Prepare calendars, class registrations, and reports.
• Create public information materials and social media updates.
• Coordinate facility rentals and computerized registrations.
• Assist with cash reconciliation and revenue submission.
• Fill in for Administrative Assistant II when needed.
• Support special events planning and marketing materials.

Skills

Typing

Filing

Customer service

Public relations

Social media

Computer skills

Education

High School Diploma or equivalent

Tools

Copier

Scanner

Fax machine

Cash register

Office software

Job description

City of Melbourne seeks an experienced clerical employee to perform a wide range of office tasks, including typing, filing, and telephone inquiries. You will process admissions, rentals, and registrations, while acting as a receptionist and maintaining public information materials.

Proficiency with office software and social media updates is valued. The role involves preparing calendars, coordinating facility bookings, and assisting with cash reconciliations and revenue submissions.