Administrative Specialist - PM Shift

Bsc3pl; Findlay (OH); Hybrid; USD 23,000 - 33,000; Full time

Job summary

Bluegrass Supply Chain is seeking an Administrative Specialist for the PM shift in Findlay, OH. You will coordinate inbound and outbound shipments, monitor schedules, and assist drivers, suppliers, customers, and warehouse staff.

This fast-paced role requires strong communication, attention to detail, and the ability to manage multiple tasks simultaneously while maintaining records and supporting daily operations.

Qualifications

• High School Diploma or equivalent.
• Experience in logistics, shipping/receiving, transportation, warehousing, customer service, or administrative support preferred.
• Comfortable using computers and learning new systems.
• Basic experience with Microsoft Outlook, Excel, and Word.
• Strong communication skills.
• Strong attention to detail.
• Ability to stay organized in a fast-paced environment.
• Ability to manage multiple priorities.
• Dependable attendance and a strong work ethic.
• Professional and respectful when working with drivers, customers, and team members.

Responsibilities

• Coordinate inbound and outbound shipment arrivals and departures.
• Monitor scheduled shipments throughout the shift.
• Check drivers in and out of the facility.
• Provide drivers with dock assignments and facility instructions.
• Communicate with customers, suppliers, carriers, drivers, and warehouse team members.
• Update arrival, departure, and shipment information in company systems.
• Process shipping and receiving paperwork.
• Monitor late, early, or delayed shipments and communicate changes.
• Help resolve shipment scheduling or documentation issues.
• Maintain accurate records and reports; support warehouse leadership with daily administrative tasks.
• Participate in daily pre-shift meetings.
• Follow company safety, quality, and operational procedures.
• Help create a positive and professional experience for drivers, customers, and team members.

Skills

Microsoft Outlook

Excel

Word

Communication

Attention to detail

Organization

Multi-tasking

Education

High School Diploma or equivalent

Tools

Warehouse management systems

Job description

Description

Administrative Specialist – PM Shift

Location: Findlay, OH
Starting Pay: $20.50 per hour

About the Role

Bluegrass Supply Chain is hiring an Administrative Specialist to help coordinate the daily movement of inbound and outbound shipments at our Findlay facility.

This is a fast-paced logistics role where you will work closely with drivers, suppliers, customers, carriers, and our warehouse operations team to help make sure shipments arrive and depart on time.

You will monitor shipment activity, check drivers in and out, update shipment information in our systems, communicate delays or changes, and help keep the operation organized throughout the shift.

If you are dependable, organized, comfortable working with people, and good at keeping track of multiple things at once, this could be a great fit.

Requirements

What You’ll Do

• Coordinate inbound and outbound shipment arrivals and departures
• Monitor scheduled shipments throughout the shift
• Check drivers in and out of the facility
• Provide drivers with dock assignments and facility instructions
• Communicate with customers, suppliers, carriers, drivers, and warehouse team members
• Update arrival, departure, and shipment information in company systems
• Process shipping and receiving paperwork
• Monitor late, early, or delayed shipments and communicate changes
• Help resolve shipment scheduling or documentation issues
• Maintain accurate records and reportsSupport warehouse leadership with daily administrative tasks
• Participate in daily pre-shift meetings
• Follow company safety, quality, and operational procedures
• Help create a positive and professional experience for drivers, customers, and team members

What We’re Looking For

• High School Diploma or equivalent
• Previous experience in logistics, shipping and receiving, transportation, warehousing, customer service, or administrative support is preferred
• Comfortable using computers and learning new systems
• Basic experience with Microsoft Outlook, Excel, and Word
• Strong communication skills
• Strong attention to detail
• Ability to stay organized in a fast-paced environment
• Ability to manage multiple priorities at the same time
• Dependable attendance and a strong work ethic
• Professional and respectful when working with drivers, customers, and team members

What Your Workday Looks Like

This position works closely with both the office and warehouse operation. Much of the role involves using a computer, phone, radio, and warehouse management systems while also interacting directly with drivers and operations team members.

You may spend portions of the shift sitting, standing, or walking through the facility.

Why Join Bluegrass Supply Chain?

At Bluegrass Supply Chain, we know that great operations depend on great people. Our Administrative Specialists play an important role in keeping our customers informed, our drivers moving, and our warehouses operating efficiently.

We’re looking for team members who take pride in doing things accurately, helping others, and keeping the operation moving in the right direction.