Administrative Specialist: Pediatrics Infect Dis (Hybrid)

UNC Health; Chapel Hill (NC); Hybrid; USD 26,000 - 37,000; Full time

Job summary

UNC Health is seeking an Administrative Specialist for the Division of Pediatric Infectious Diseases in Chapel Hill, NC. The role provides administrative and programmatic support to division leadership, faculty, fellows, and staff, coordinating daily operations, educational programs, meetings, recruitment, and communications.

Responsibilities include calendar management, meeting logistics, policy-compliant processes, recruitment support, and preparing professional communications to support

Qualifications

• Two years of clerical or administrative experience.
• Bachelor's degree: no required years of clerical/administrative experience.
• If Associate's degree, one year of clerical/administrative experience.

Responsibilities

• Provide direct administrative support to the Division Chief and leadership team.
• Coordinate division and faculty meetings, retreats, and events with materials.
• Manage division calendars and faculty schedules for efficient coordination.
• Process forms, approvals, and admin requests per university policies.
• Coordinate recruitment activities for faculty, fellows, staff, travel and logistics.
• Process purchasing, reimbursements, travel expenses and P-Card transactions.
• Serve as primary point of contact for faculty, staff, and fellows.
• Prepare and distribute correspondence, reports, and presentations.
• Collaborate to coordinate patient referrals and related communications.

Skills

Customer focus

Scheduling

Microsoft Office

Scheduling system

Education

High school diploma

GED

Tools

Microsoft Office

Job description

UNC Health is seeking an Administrative Specialist for the Division of Pediatric Infectious Diseases in Chapel Hill, NC. The role provides administrative and programmatic support to division leadership, faculty, fellows, and staff, coordinating daily operations, educational programs, meetings, recruitment, and communications.

Responsibilities include calendar management, meeting logistics, policy-compliant processes, recruitment support, and preparing professional communications to support