Administrative Specialist – Operations & Projects

GEO Reentry Services, LLC; Boca Raton (FL); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401(k) Matching

Health Insurance

Vision Insurance

Life Insurance

Health Savings Account

Tuition Reimbursement

Employee Discount

Reduced Tuition Rates

Disability Insurance

Employee Assistance Program

401(k)

Pet Insurance

Dental Insurance

Paid Training

Flexible Spending Account

Job summary

GEO Reentry Services LLC. in Boca Raton, FL is seeking an Administrative Assistant to provide high-level administrative, operational, and project support to Reentry Services leadership in a modern, technology-enabled environment.

The role handles confidential information, coordinates schedules, supports budgeting, reporting, HR onboarding, and cross-functional communication with field locations, vendors, and internal teams in a hybrid work setting.

Qualifications

• High school diploma or equivalent required.
• Progressively responsible admin experience (2+ years) preferred.
• Strong proficiency with Microsoft 365 suite.
• Ability to handle confidential information with discretion.
• Excellent organization and communication skills.
• Hybrid work environment and calendar management experience.

Responsibilities

• Prepares, edits, and distributes professional communications and reports.
• Coordinates complex calendars, meetings, travel, and event logistics.
• Maintains and updates electronic records, databases, and files.
• Supports reporting by organizing data related to operations, finance, payroll, and purchasing.
• Processes administrative transactions in accordance with procedures.
• Serves as a point of contact for inquiries and directs matters appropriately.
• Assists with HR, onboarding, and compliance records.
• Identifies opportunities to improve workflows using Microsoft 365 and related tools.
• Provides project coordination and backup support to executives as needed.
• Performs other duties as assigned.

Skills

Highly organized

Detail oriented

Strong communication

Independent and collaborative

Multitasking

Education

High school diploma or equivalent

Business administration coursework (preferred)

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

SharePoint

Teams

OneDrive

Job description

GEO Reentry Services LLC. in Boca Raton, FL is seeking an Administrative Assistant to provide high-level administrative, operational, and project support to Reentry Services leadership in a modern, technology-enabled environment.

The role handles confidential information, coordinates schedules, supports budgeting, reporting, HR onboarding, and cross-functional communication with field locations, vendors, and internal teams in a hybrid work setting.