Administrative Specialist: Office Coordinator & Communications

State of Arkansas; Piggott (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Paid holidays

Maternity leave

Public service benefits

Job summary

The Administrative Specialist position at State of Arkansas provides essential office support across departments, handling phones, emails, records, calendars, and courtesies for staff and the public.

You will coordinate meetings, draft communications, maintain filing systems, and assist with data entry while upholding confidentiality and compliance with state policies. A high school diploma is required and in-state travel may be needed for training.

Qualifications

• High school diploma or equivalent required.
• Ability to multi-task, problem solve and prioritize.
• Excellent verbal and written communication skills; clear enunciation.

Responsibilities

• Answer phones and respond to emails; manage office supplies.
• Maintain physical and electronic filing systems and accessibility.
• Draft and proofread internal and external communications.
• Coordinate meetings, appointments, and conferences for staff.
• Manage calendars and track deadlines; prepare agendas and minutes.
• Input and maintain data in electronic systems; ensure accuracy.

Skills

Clear communication

Public interaction

Record keeping

Problem solving

Discretion

MS Office

Office equipment

Process improvement

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Copiers

Fax machines

Phone systems

Job description

The Administrative Specialist position at State of Arkansas provides essential office support across departments, handling phones, emails, records, calendars, and courtesies for staff and the public.

You will coordinate meetings, draft communications, maintain filing systems, and assist with data entry while upholding confidentiality and compliance with state policies. A high school diploma is required and in-state travel may be needed for training.