Administrative Specialist: Scheduling & Records

State of Arkansas; Prescott (AR); On-site; USD 36,000 - 53,000; Full time

Benefits offered by this job

Pension

Maternity leave

Paid state holidays

Job summary

The Administrative Specialist at the Department of Human Services for the State of Arkansas provides essential office support, handles communications, schedules, and documentation. This role requires strong computer skills, phone etiquette, and the ability to maintain accurate records and respond to inquiries efficiently.

Under general supervision, you will support agency staff and public, process applications, coordinate meetings, prepare memos, and protect confidentiality in compliance with

Qualifications

• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Experience with Microsoft Word, Excel, and PowerPoint.
• Ability to manage calendars, records, and customer service tasks.

Responsibilities

• Answer phones, respond to emails, manage office supplies.
• Maintain filing systems, both physical and electronic.
• Draft and proofread memos and reports.
• Coordinate meetings and manage calendars.
• Input and maintain data in databases and spreadsheets.
• Ensure supplies are ordered and available.

Skills

Verbal and written communication

Organization and records management

Attention to detail

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Phone system

Office equipment familiarity

Job description

The Administrative Specialist at the Department of Human Services for the State of Arkansas provides essential office support, handles communications, schedules, and documentation. This role requires strong computer skills, phone etiquette, and the ability to maintain accurate records and respond to inquiries efficiently.

Under general supervision, you will support agency staff and public, process applications, coordinate meetings, prepare memos, and protect confidentiality in compliance with