Administrative Specialist — Logistics & Office Ops

ArcBest; Nashville (TN); On-site; USD 21,000 - 30,000; Full time

Job summary

ArcBest, ABF Freight's parent company, seeks an administrative assistant to support department leadership with daily duties and reporting in Nashville. The role involves handling directives, assisting customers, and coordinating payroll and travel tasks.

Qualified candidates will have at least 2 years in an office setting, strong organizational and communication skills, and familiarity with Microsoft Office and internal portals. Must adapt to a fast-paced environment.

Qualifications

• 2 years experience in an office, clerical, or administrative position, logistics experience preferred.
• Knowledge of the LTL industry is preferred.

Responsibilities

• Distribute department directives and communicate them to the team.
• Direct and/or assist customers as needed.
• Serve as the department point of contact for internal teams.
• Compile weekly, monthly, and quarterly reports.
• Create and submit AFEs and invoices for payment; prepare check requests.
• Enter and submit payroll advices.
• Assist with travel arrangements, meeting itineraries, and equipment setup.
• Maintain a positive attitude in a high-pressure environment.
• Collaborate with team to achieve department goals.
• Perform other duties and projects as assigned.

Skills

Organizational skills

Analytical skills

Interpersonal skills

Verbal and written communication

Ability to work under pressure

Multi-tasking

Confidentiality

Education

High School Diploma / GED

Tools

Microsoft Office Suite

ABF intranet & reports portal

Winja and various applications

Job description

ArcBest, ABF Freight's parent company, seeks an administrative assistant to support department leadership with daily duties and reporting in Nashville. The role involves handling directives, assisting customers, and coordinating payroll and travel tasks.

Qualified candidates will have at least 2 years in an office setting, strong organizational and communication skills, and familiarity with Microsoft Office and internal portals. Must adapt to a fast-paced environment.