Administrative Specialist / Knowledge Manager

Powell Consulting Group; Fort Meade (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Powell Consulting Group (PCG) seeks an experienced Administrative Specialist / Knowledge Manager to support the USCYBERCOM J7 Front Office at Fort Meade in a classified environment. The role combines executive administrative duties with knowledge management to enhance information sharing and continuity of organizational knowledge.

You will manage calendars, coordinate travel, maintain records, and support SOP development, while handling sensitive information per security procedures.

Qualifications

• 10+ years of office administration or executive support experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and digital record keeping.
• Ability to work independently and manage multiple priorities.
• Excellent written and verbal communication; active TS/SCI with polygraph.

Responsibilities

• Provide administrative and office management support to Government and program leadership.
• Manage executive calendars, schedule meetings, and coordinate conference rooms, attendees, and logistics.
• Prepare, format, and proofread correspondence, reports, briefings, and other documents using Microsoft Office.
• Manage Outlook email accounts, distribution lists, and shared mailboxes; track and route action items to completion.
• Maintain files, records, and tracking systems in accordance with security and records management requirements.
• Organize, maintain, and update knowledge repositories and organizational records.
• Support knowledge capture and transfer by documenting processes, decisions, lessons learned, and recurring front-office procedures.

Skills

Executive support

Knowledge management

MS Office proficiency

Independent work

Communication skills

Education

High school diploma or GED

Associate's or Bachelor's degree (preferred)

Tools

SharePoint

Microsoft Teams

Knowledge repositories

Job description

Administrative Specialist / Knowledge Manager

Location: Fort Meade, MD (On-Site) Clearance: Active TS/SCI with Polygraph (Required) Employment Type: Full-Time

About Powell Consulting Group (PCG)

Powell Consulting Group (PCG) is a Service-Disabled Veteran-Owned Small Business that delivers systems engineering, digital engineering, test and evaluation, cybersecurity, artificial intelligence, organizational transformation, and workforce development solutions to the Federal Government. Our mission is to align people, systems, and purpose to deliver measurable mission impact. We are seeking an experienced Administrative Specialist / Knowledge Manager to support the USCYBERCOM J7 Front Office mission at Fort Meade, Maryland.

Position Summary

The Administrative Specialist / Knowledge Manager will provide integrated executive administrative, office operations, and knowledge management support to the USCYBERCOM J7 Front Office in a classified environment. The successful candidate will organize and maintain mission information, facilitate information sharing, track leadership actions, and improve the accessibility and continuity of organizational knowledge while working independently with some guidance.

Key Responsibilities

• Provide administrative and office management support to Government and program leadership.
• Manage executive calendars, schedule meetings, and coordinate conference rooms, attendees, and logistics.
• Prepare, format, and proofread correspondence, reports, briefings, and other documents using Microsoft Office.
• Manage Outlook email accounts, distribution lists, and shared mailboxes; track and route action items to completion.
• Maintain files, records, and tracking systems in accordance with security and records management requirements.
• Organize, maintain, and update J7 knowledge repositories, shared folders, reference materials, standard operating procedures, and organizational records.
• Support knowledge capture and transfer by documenting processes, decisions, lessons learned, and recurring front-office procedures.
• Maintain information organization, version control, naming conventions, and access practices to help personnel locate current, authoritative materials.
• Coordinate information requests and knowledge-sharing across J7 staff; maintain action-item, task, and decision trackers and provide status updates to leadership.
• Coordinate travel, visitor access, and onboarding logistics for staff and guests.
• Support meeting preparation, including agendas, read-ahead materials, minutes, and follow-up actions.
• Identify and resolve administrative issues of moderate scope and complexity, recommending process improvements.
• Handle sensitive and classified information with discretion and in accordance with established security procedures.

Required Qualifications

• 10+ years of experience in office administration, executive support, knowledge management, or closely related functions.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; ability to organize digital information and maintain accurate trackers and records.
• Ability to work independently with some guidance and manage multiple priorities.
• Excellent written and verbal communication skills.
• High school diploma or GED.
• Active TS/SCI clearance with polygraph.

Preferred Qualifications (Nice to Have)

• Experience providing administrative support within the Intelligence Community or DoD.
• Prior knowledge management experience in a military headquarters, joint staff, or operational command environment.
• Experience developing SOPs, maintaining organizational knowledge bases, and improving information-sharing workflows.
• Experience administering SharePoint sites, Microsoft Teams workspaces, shared repositories, or other knowledge management and collaboration tools.
• Associate's or Bachelor's degree.

Why Join PCG?

PCG offers competitive compensation, comprehensive benefits, professional development opportunities, and the opportunity to support high-impact national security missions while working alongside an exceptional team.