Administrative Specialist — Invoicing & Scheduling

Miller Pipeline, LLC; Commerce City (CO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, vision, dental

401(k)

Paid time off

Job summary

Miller Pipeline, LLC is seeking an on-site administrative professional in Colorado to support invoicing, scheduling, and customer communications. The role requires handling invoices, updating files, and coordinating with customers, vendors, and technicians in a fast-paced environment.

You will manage spreadsheets, daily reports, and Xcel system entries, while maintaining timely communications and accurate record-keeping. A background in utilities or construction admin is preferred.

Qualifications

• High school diploma or equivalent.
• 3+ years professional administration and/or customer service.
• 6+ months of invoicing experience.
• Proficiency in Microsoft Office, specifically Excel and Word.
• Ability to learn new software quickly.
• Effective written and oral communication.

Responsibilities

• Answer and respond timely to customer, vendor, and technician emails and phone calls.
• Process invoices.
• Verify daily reports and timesheets.
• Update spreadsheets and send to the correct destinations.
• Oversee multiple Meter Technician’s daily paperwork.
• Enter gas meter information in the Xcel system.
• Create and close orders in the Xcel system.
• Call customers for appointments and information for new gas meter installations.

Skills

Written & verbal communication

Multitasking

Independent judgment

Customer service

Time management

Education

Associate’s degree or coursework in business/related field

Tools

Microsoft Excel

Microsoft Word

Office Suite

Job description

Miller Pipeline, LLC is seeking an on-site administrative professional in Colorado to support invoicing, scheduling, and customer communications. The role requires handling invoices, updating files, and coordinating with customers, vendors, and technicians in a fast-paced environment.

You will manage spreadsheets, daily reports, and Xcel system entries, while maintaining timely communications and accurate record-keeping. A background in utilities or construction admin is preferred.