Administrative Assistant

Miller Pipeline, LLC; Commerce City (CO); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, vision, dental

401(k)

Paid time off

Job summary

Miller Pipeline, LLC is seeking an on-site administrative professional in Colorado to support invoicing, scheduling, and customer communications. The role requires handling invoices, updating files, and coordinating with customers, vendors, and technicians in a fast-paced environment.

You will manage spreadsheets, daily reports, and Xcel system entries, while maintaining timely communications and accurate record-keeping. A background in utilities or construction admin is preferred.

Qualifications

• High school diploma or equivalent.
• 3+ years professional administration and/or customer service.
• 6+ months of invoicing experience.
• Proficiency in Microsoft Office, specifically Excel and Word.
• Ability to learn new software quickly.
• Effective written and oral communication.

Responsibilities

• Answer and respond timely to customer, vendor, and technician emails and phone calls.
• Process invoices.
• Verify daily reports and timesheets.
• Update spreadsheets and send to the correct destinations.
• Oversee multiple Meter Technician’s daily paperwork.
• Enter gas meter information in the Xcel system.
• Create and close orders in the Xcel system.
• Call customers for appointments and information for new gas meter installations.

Skills

Written & verbal communication

Multitasking

Independent judgment

Customer service

Time management

Education

Associate’s degree or coursework in business/related field

Tools

Microsoft Excel

Microsoft Word

Office Suite

Job description

Do you want to help make a difference in building America’s infrastructure?

Since 1953, Miller Pipeline has been a leader in building and maintaining America’s infrastructure as a premier underground pipeline construction and repair contractor. Our workforce is made up of highly trained and skilled employees totaling over 5,000 with office locations in 23 states. While continually investing in gas infrastructure programs, Miller Pipeline’s revenues have continued to grow year over year.

Thinking about joining our team and building a career here? There is no better time than now!

At Miller Pipeline you will gain:

• Growth opportunities for career advancement ( Grow Here at Miller Pipeline)
• Competitive wages and industry-leading benefits
• A team-oriented atmosphere centered around our core values of Safety, Quality, Commitment, and Reputation ( Our Core Values )
• Communicate to customers and homeowners.
• Answer and respond timely to customer, vendor, and technician emails and phone calls.
• Process invoices.
• Verify daily reports and timesheets.
• Update spreadsheets and send to the correct destinations.
• Oversee multiple Meter Technician’s daily paperwork.
• Enter gas meter information in the Xcel system.
• Verify gas meter information on gas meters that were set the previous day.
• Cross-check the gas meter information on the Technicians’ daily reports.
• Create and close orders in the Xcel system.
• Call customers for appointments to bring meters up to Xcel standards.
• Call builders for information for new gas meter installations.
• Do reminder calls for appointments.
• Send work orders to Technicians for next day’s work.
• Handle and problem solve miscellaneous Xcel issues that arise.
• Create spreadsheets for jobs.
• Assist with questions in Xcel systems.

Required Qualifications:

• High school diploma or equivalent.
• 3+ years professional administration and/or customer service.
• 6+ months of invoicing experience.
• Proficiency in Microsoft Office, specifically Excel and Word.
• Ability to operate office equipment such as fax machines, copiers, and phone systems.
• Independent judgment to plan, prioritize, organize diversified workload, and recommend changes in office practices or procedures.
• Effectively manage multiple tasks or projects with competing deadlines, and produce accurate results with a proper sense of urgency for customers and co-workers.
• Prepare spreadsheets to calculate amounts such as cumulative invoicing, retainage, and deliverables.
• Ability to learn new software quickly.
• Effective written and oral communication.

Preferred Qualifications:

• Associate’s degree or significant college coursework in business management, human resources, accounting, or a related field.
• Experience with web portals for time and attendance.

Shift:

Monday – Friday, 6:30am – 3pm.

Health & Retirement:

Medical, vision, dental, 401(k), and paid time off are offered.