Administrative Specialist: Inspections & A&D Coordination

S.A. Comunale Co., Inc.; Fremont (OH); On-site; USD 35,000 - 50,000; Full time

Job summary

S.A. Comunale Co., Inc. is seeking an Administrative Assistant - Inspections & A&D to provide comprehensive administrative support for the Fremont Branch.

The role includes clerical work, purchasing, inventory management, and accounting tasks to help maintain a professional office environment and efficient field operations. Primary duties include handling accounts receivable, payroll processing, and coordinating scheduling for alarm technicians and inspectors, with focus on accuracy, timeliness,

Qualifications

• 3+ years’ administrative experience is required.
• High School Diploma or GED is required.
• Light accounting experience is required.
• Dispatching experience in a service environment is a plus.

Responsibilities

• Handle accounts receivable and track past due accounts.
• Maintain records in Falcon, open tickets, and print monthly work orders.
• Take incoming service calls and distribute technicians and inspectors.
• Assist Service Manager with scheduling manpower for alarms and inspectors.
• Process payroll and run payroll-related reports.
• Prepare quotes and handle general clerical duties.
• Sign checks and manage office vendor needs.
• Manage billing for HNB and monitor subcontracting activities.

Skills

Administrative experience

Billing & payroll processing

Scheduling

Customer service

Education

High School Diploma or GED

Tools

Falcon

Job description

S.A. Comunale Co., Inc. is seeking an Administrative Assistant - Inspections & A&D to provide comprehensive administrative support for the Fremont Branch.

The role includes clerical work, purchasing, inventory management, and accounting tasks to help maintain a professional office environment and efficient field operations. Primary duties include handling accounts receivable, payroll processing, and coordinating scheduling for alarm technicians and inspectors, with focus on accuracy, timeliness,