Administrative Specialist III (Part-Time)

Broward College; Austintown Township (OH); On-site; USD 20,000 - 23,000; Part time

Job summary

Broward College is seeking an administrative support professional to handle a variety of staff tasks, data management, onboarding coordination, and information-gathering projects. The role requires excellent public contact skills and experience across administrative functions.

Three to five years of experience are expected, with preference for familiarity with Workday and Microsoft 365 to support daily operations and reporting needs.

Qualifications

• Minimum 3–5 years of administrative support experience.
• Experience using Workday and Microsoft 365 preferred.

Responsibilities

• Performs and administers a wide range of staff and/or operational support activities; liaises with departments to resolve day-to-day problems.
• Places facilities requests, assists with budgets and procurement, gathers and computes data, maintains financial records and inventories.
• Answers phones, assists visitors, and resolves administrative inquiries.
• Operates PC to compose/edit correspondence and minutes; may prepare agendas and distribute minutes.
• Schedules meetings, events, interviews, and appointments for supervisor.
• Prepares statistical and narrative reports and conducts information gathering and analysis per procedures.
• Assists administrators in problem solving, project planning, and executing goals.
• Maintains files, databases, and documents to ensure data integrity.
• Sorts and responds to mail and inquiries; may train student or temporary staff.
• Performs other related duties as required.

Skills

Administrative support

Public contact

Interpersonal skills

Office software (MS 365)

Education

High School Diploma

Associate's Degree preferred

Tools

Workday

Microsoft 365

Job description

Job Description Summary

Under general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. Communicates with employees, departments, administrators and the public for the purpose of providing information and assistance. Excellent public contact skills and experience required.

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Minimum Education

• High School Diploma. Associate's Degree preferred.

• An equivalent combination of experience and education may be considered.

Minimum Experience/Training

• Three to five years of administrative support, office, or related experience required.

• Experience using Workday and Microsoft 365 preferred.

Essential Functions

• Daily -30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.

• Daily - 20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.

• Daily -5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.

• Daily -5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.

• AsNeeded -10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.

• Daily -5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.

• As Needed -10%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.

• Daily -5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data.

• Daily -5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.

• Other- 3%: May train and coordinate work of student employees and/or temporary staff or part-time staff.

• Other -2%: Performs other related duties as required.

Knowledge, Skills, & Abilities

• Requires full working knowledge of general office practices and procedures.

• Ability to recognize needs of unit and own responsibility

• Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet

• Strong interpersonal and communication skills in order to represent the work area

• Command of a foreign language and experiences of working in multi-cultural environment preferred

Our Culture

At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Position Time Type

Part time

Position Number

P0092464

Department

SIS Implementation Project

Salary Range

$14.29-$16.41 (Hourly Commensurate with Education and Experience)

Posting End Date

Open Until Filled

Work Schedule

Monday-Friday/Weekends/Varies

Comments

To be considered for this position, a completed online employment application form along with a resume and unofficial transcript are required.

Designated Essential Personnel

No

Employment is contingent upon the successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President, Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309 . Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at [e-mail]

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.