Administrative Specialist III (Part-Time)

Broward College Foundation, Inc.; United States; On-site; USD 19,685 - 25,540; Part time

Benefits offered by this job

Healthcare insurance

Pension Plan or Investment Plan

Paid Time Off

Tuition Assistance and Reimbursement

Job summary

Broward College is seeking a part-time Administrative Support personnel. Under general supervision, this role involves performing a variety of tasks such as recordkeeping, data management, and employee onboarding, serving as a liaison with staff and the public. Candidates must possess strong communication skills and proficiency in Microsoft Office 365.

The position offers a salary range of $14.29–$18.54 hourly based on experience and education. Benefits include healthcare insurance and tuition assistance for employees and family members.

Qualifications

• Three to five years of administrative support or office experience required.
• Experience in a multicultural environment preferred.
• Ability to recognize unit needs and take responsibility.

Responsibilities

• Perform and administer wide-range staff and operational support activities.
• Assist with budgets, fiscal administration, procurement, and purchasing.
• Schedule and coordinate meetings and events for supervisors.

Skills

Interpersonal skills

Communication skills

Data analysis

Microsoft Office 365 proficiency

Foreign language command

Education

High School Diploma

Associate’s Degree

Tools

Workday

Job description

Job Summary

Under general supervision, this role performs and oversees a variety of administrative tasks, including staff support, recordkeeping, data management, and employee onboarding. The position serves as a liaison with employees, departments, administrators, and the public, providing information and assistance. Excellent public contact skills and experience are required.

Essential Functions

• Daily 30%: Performs and administers wide‑range staff and operational support activities; serves as a liaison with other departments to resolve day‑to‑day administrative and operational problems.
• Daily 20%: Places facilities requests, assists with budgets, fiscal administration, procurement, purchasing, transaction verifications, gathers and computes data, maintains financial records, files, and office supply inventories.
• Daily 5%: Provides administrative support, such as answering telephones, assisting visitors, and resolving or referring a wide range of administrative problems and inquiries.
• Daily 5%: Operates personal computer to compose and edit correspondence, memoranda, agendas, or minutes of meetings; may prepare, transcribe, type, edit, and distribute agendas and minutes.
• Daily 5%: Prepares or assists with scheduled or ad‑hoc statistical and narrative reports; performs general information gathering, analysis, and forecasting.
• Daily 5%: Maintains and updates files, databases, records, and other documents to ensure preservation of integrity, validity, and accuracy of unit data.
• Daily 5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to written inquiries.
• As Needed 10%: Schedules and coordinates meetings, events, interviews, appointments, and other similar activities for supervisor.
• As Needed 10%: Assists department/division administrators in problem solving, project planning, and execution of stated goals and objectives.
• Other 3%: May train and coordinate work of student employees and/or temporary staff or part‑time staff.
• Other 2%: Performs other related duties as required.

Qualifications

• Minimum Education: High School Diploma. Associate’s Degree preferred; an equivalent combination of experience and education may be considered.
• Minimum Experience/Training: Three to five years of administrative support, office, or related experience required.
• Proficiency in Microsoft Office 365, spreadsheets, and data analysis.
• Experience using Workday preferred.
• Strong interpersonal and communication skills.
• Ability to recognize unit needs and take responsibility.
• Proficient with internet navigation.
• Command of a foreign language and experience in a multicultural environment preferred.

Knowledge, Skills & Abilities

• Full working knowledge of general office practices and procedures.
• Ability to recognize needs of the unit and act with ownership.
• Proficient office software skills (Microsoft Office 365, spreadsheets, data analysis).
• Easily navigates the Internet.
• Strong interpersonal and communication skills.
• Foreign language command and multicultural experience preferred.

Position Details

Part Time | Position Number: P0090257 | Department: North Academics – English, Communication | Salary Range: $14.29–$18.54 hourly (commensurate with education and experience) | Work Schedule: Monday‑Friday/Weekends/Varies | Posting End Date: Open Until Filled

EEO Statement

Broward College is a federal equal‑opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation, or any other legally protected classification.

Benefits

• Healthcare insurance (Medical, Dental & Vision)
• Florida Retirement System Pension Plan or Investment Plan
• Wellness Program
• Paid Time Off (Vacation, Winter and Spring Break, Paid Parental Leave)
• Tuition Assistance and Reimbursement for employees and family members