Administrative Specialist II (Part Time)

Broward College; Central Campus (OH); On-site; USD 19,000 - 22,000; Part time

Benefits offered by this job

Healthcare Insurance

Retirement Options

Wellness Program

Vacation/Paid Time Off

Tuition Reimbursement

Parental Leave

Job summary

Broward College in Fort Lauderdale, FL is seeking a part-time administrative support specialist to perform and oversee a range of office duties, including budget administration, recordkeeping, and data management across several departments.

The role requires strong communication skills, basic Microsoft Office proficiency, and the ability to manage calendars, travel expenses, and routine correspondence. Broward College emphasizes veterans’ preference and equal opportunity employment.

Qualifications

• High School education or equivalent.
• One to three years of administrative support or related experience.
• Strong communication and computer skills.

Responsibilities

• Provides administrative support for several units within the department, including filing, answering telephones, assisting visitors, correspondence, and resolving vendor inquiries.
• Oversees and/or performs a range of administrative activities; serves as a liaison with other departments and external constituencies.
• Creates and edits routine correspondence using templates and office software.
• Schedules and coordinates meetings and events; manages calendars and appointments.
• Initiates and maintains requisitions and disbursements for department purchases, and processes and reconciles travel expenses.
• Performs database management and data accuracy tasks; researches information for college-wide reports.
• Performs other duties as assigned.

Skills

Administrative support

Customer service

Microsoft Office Suite

Data entry

Communication skills

Education

High School education or equivalent

Tools

Microsoft Office Suite

Job description

Job Description Summary Under general supervision the purpose of the job is to perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, specialized recordkeeping and database management, and/or specified information gathering projects and tasks. Coordinates specified administrative activities and reports across several organizational units within the related department. Performs related work as directed.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Applicants claiming preference are responsible for providing required documentation at the time of submitting application.

Minimum Education: High School education or equivalent required. An equivalent combination of experience and education may be considered.

Minimum Experience/Training: One to three years of administrative support, office, or related experience required.

Essential Functions

• Daily- 25%: Provides administrative support for several organizational units within the department, i.e. filling, answering telephones, assisting visitors, incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users.
• Daily - 20%: Oversees and/or performs a range administrative activities; serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day administrative and operational issues.
• Daily- 10%: Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and/or administrative correspondence and documentation
• Daily - 10%: Schedules and coordinates meetings and events; maintains calendars, appointments and/or other similar activities.
• Daily - 10%: Prepares routine correspondence utilizing office software, templates, and existing form letters.
• Weekly -10%: Initiates and maintains requisitions, disbursements for the department's purchases to initiate the purchasing process. Including processing and reconciling travel expenses. Performs database management and maintenance, ensuring data accuracy
• Daily -10%: Researches and gathers information for projects and assist with the development of college wide reports.
• Daily -5%: Other duties as assigned.

Knowledge, Skills, and Abilities

• Provides basic training to student workers and part-time employees on standard operating office procedures
• Contributes as a team member
• Requires computer skills; e.g. data entry and email.
• Basic Internet skills for research.
• Basic skills on Microsoft Office Suite required.
• Solid communication skills (both written and oral) in order to represent the work area.

Our Culture

At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Position Time Type Part time Position Number P0092245 Department Health Science Simulation Salary Range $14.00 - $15.44 per hour (Hourly rate commensurate with education and experience) Posting End Date Open Until Filled Work Schedule Monday – Friday/Weekends/Varies

Employment is contingent upon the successful completion of the required background screening process. Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

For inquiries regarding Title IX and the college’s non‑discrimination policies, contact the Vice President, Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.

Broward College is a nationally ranked institution of higher education in Broward County, Florida, providing residents and non‑residents with access to high‑quality, affordable education. Broward College is the largest institution of higher education in Broward County, serving more than 51,000 students annually, Broward College provides students with certificate programs, two‑year university‑transfer degrees, two‑year career degrees, and baccalaureate degrees in selected programs.

The College’s mission is to provide high‑quality educational programs and services that are affordable and accessible to our community of learners. Together, we are working to make Broward College the number one destination for academic excellence. With more than 4,000 colleagues, Broward College serves as a critical economic engine for Broward County, generating more than 1.7 billion in economic impact for Broward County, and driving opportunities for economic mobility for all of Broward County. Broward College has been repeatedly recognized as one of the top 10 community colleges in America by several national organizations including the Aspen Institute. The College continues to receive recognition for its transformational work to improve institutional culture and care for its employees as recognized by the College and University Professional Association for Human Resources (CUPA‑HR) National HR Excellence Award. As an equal access and employment opportunity institution, Broward College is committed to the success of our students, faculty, and staff while strengthening our local and global communities. Broward College is an equal opportunity employer. The College strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. We do not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation, or any other legally protected characteristic.

Benefits Package

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement are available to employees and family members

For inquiries regarding Title IX and the college’s non‑discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Recruitment Office at 954-201-7449.