Administrative Specialist III (Ballot Collection Lead)

King-County,-W; Renton (WA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

King County Elections is seeking a Ballot Collection Lead to support and lead critical behind-the-scenes operations across nearly 100 ballot drop box locations. You will coordinate ballot collection teams, train temporary staff, and ensure secure, efficient collections in Renton.

Working under the Ballot Collection & Logistics Supervisor, you will lead processes, projects, and people, provide direction to driving teams, and adapt to election priorities with a focus on accuracy, security, and

Qualifications

• A completed online King County employment Application.
• A Resume and Cover Letter are required.

Responsibilities

• Assist in developing expected returns forecasts and staffing methods for ballot collection.
• Distribute workload among short term temporary employees, provide direction and training and monitor the quality and completion of work.
• Assist in establishing work methods and recommending workload and procedural changes to improve processes.
• Organize and coordinate work activities, assist in employee selection, and provide input on performance.
• Provide direction to driving teams and drop box closers, including assigning teams and dispatching workgroups.
• Assist with drop box collection and closing needs, including box integrity and election night security and supplies.
• Interpret established policies, procedures, and regulations to employees and customers.
• Research and resolve questions, problems, or inquiries from staff, citizens, and stakeholders.
• May also provide assistance with ballot delivery, ballot and voters’ pamphlet proofing, performing data entry, retrieving and editing records, and providing excellent customer service.

Skills

Staff supervision

Training & coaching

Logistics coordination

Data management

Job description

This is an amazing opportunity to be engaged in the election process!

The Department of Elections is searching for an energetic and resourceful professional who likes to "get stuff done". The Ballot Collection Lead position in the Elections Services Division combines an exciting, fast-paced environment with the opportunity to cultivate talents and apply a variety of skills. The ideal candidate will thrive in an innovative, fast-paced environment and will not hesitate to roll up both sleeves, work hard, havefun, and get the job done.

Under the direction of the Ballot Collection & Logistics Supervisor, this position will support and lead the critical behind-the-scenes operations that keep King County’s nearly 100 ballot drop box locations running smoothly. From coordinating ballot collection teams and training temporary staff, to supporting fleet and warehouse logistics, you will help ensure every ballot is collected securely, efficiently, and on schedule.

This role is ideal for a detail-oriented individual with strong communication skills, experience overseeing diverse workgroups, and a demonstrated ability to manage data, adapt to rapidly changing priorities, and problem-solve in a fast-paced environment. Candidates with experience in logistics, warehouse/receiving, training, data tracking, and customer service will thrive in this position. This position will lead processes, projects, and people which includes leading, coaching, mentoring, and training temporary and regular staff. Leads may also provide assistance and/or participate in long-term cross‑training in multiple work areas to meet organizational agile efforts.

Who We Are

King County Elections (KCE) manages voter registrations and elections for more than 1.4 million voters in King County, one of the largest vote-by-mail counties in the United States. KCE’s mission is to conduct accessible, secure, and accurate elections. As a leader in providing inclusive elections, KCE is focused on core values of accuracy, equity, integrity, service, teamwork, and transparency. The team at KCE is committed to ensuring all King County voters can get registered, cast their ballot, and make their voices heard. Learn more at www.kingcounty.gov/elections.aspx.

Who May Apply

This position is open to all qualified applicants. This recruitment may also be used to create a list of candidates to fill current and future career service and term-limited temporary (TLT) positions over the next 6 months. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants will be contacted for further steps in the selection process.

Work Location

The work associated with this position will be performed through a combination of mandatory on-site work with some telecommuting work as needed. The work site for this position is the Elections Building located at 919 SW Grady Way in Renton.

Work Schedule

This position is subject to the provisions of the Fair Labor Standards Act and is overtime eligible. The workweek is typically 40 hours per week, Monday through Friday. This position is expected to be able to work during sudden changes to schedule that may include early mornings, late nights, weekends, and holidays during designated election times. Mandatory overtime (including weekends or evenings) will be required during elections and other peak work periods.

Required Materials

A completed online King County employment Application. A Resume and Cover Letter are required and should be attached before submitting your application. The cover letter should describe how your skills and experience meet or exceed the requirements of the job.

King County Elections believes in working in a very agile working environment. Creating a team that delivers now and in the future is very important. There may be various job duties that you could be assigned to including:

• Assist in developing expected returns forecasts and recommending staffing and ballot collection methods, using established expectations and measurement guidelines.
• Distribute work load among short term temporary employees, provide direction and training and monitor the quality and completion of work.
• Assist in establishing work methods and recommending workload and procedural changes to improve processes.
• Organize and coordinate work activities, assist in employee selection, and provide input on the performance of staff.
• Provide direction to driving teams and drop box closers, including assigning teams, training and dispatching workgroups, ensuring ballot security during transit, and troubleshooting emergent issues.
• Assist with drop box collection and closing needs, including box integrity and maintenance, election night security and supplies.
• Interpret established policies, procedures, and regulations to employees and customers.
• Research and resolve questions, problems, or inquiries from staff, citizens, and stakeholders.
• May also provide assistance with ballot delivery, ballot and voters’ pamphlet proofing, performing data entry, retrieving and editing records, and providing excellent customer service.

• Demonstrated skill and experience providing oversight to a diverse group of workers in a team-focused environment.
• Demonstrated ability