Administrative Specialist III

Principle Auto Group; Jonesboro (AR); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading academic institution is seeking an Administrative Specialist III to manage office operations, coordinate activities, and support the Psychology and Counseling Department. Responsibilities include directing student traffic, maintaining departmental records, and supervising staff. Ideal candidates will have strong organizational and communication skills, as well as relevant experience in administrative functions.

Qualifications

• Minimum of one year specialized training in business management or related field.
• Requires two years experience in a related field.
• Education/experience substitutes may apply.

Responsibilities

• Coordinate office activities and prepare special reports.
• Supervise work-study students and part-time assistants.
• Maintain departmental records and assist with student enrollment.

Skills

Mathematics

Research techniques

Communication

Administrational policies

Financial analysis

Organization

Education

High School Diploma

Specialized training in business management

Job description

Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities:

• Greets walk in traffic and directs students and visitors
• Answers/refers calls and emails to provide proper information
• Compiles and maintains office administrative information such as departmental budget, purchasing, and accounting including: tuition waivers, reimbursement checks, office supplies and technology, campus ordering, P-card/ Department T-card reconciliations, Foundation requisitions and reimbursements, Additional Compensation Forms, Employee Personnel Action Forms (EPAF), and budget transfers, etc.
• Updates course schedules on Banner system; assist students with enrollment issues including issuing permits and overrides, removing advisor holds, and updating advisor information
• Maintains filing and record keeping of departmental records, such as employee files, various computerized and paper files, records, logs, reports, and retrieves information upon requests
• Collects, sorts, receives, and distributes internal and external mail and packages
• Supervises work-study students, part-time office assistants, and Graduate Assistants
• Schedules interviews and develop itineraries for campus visits
• Prepares documents and emails the requested document to the chair or deans office, such as faculty workload, office hours, key requests, and reporting building issues to building liaison
• Processes and completes paperwork for all departmental travel
• Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of the principles and practices of mathematics and statistics

Knowledge of research and analysis techniques and methods

Knowledge of work-related subject area

Knowledge of computers and software applications

Ability to prepare, present, and review oral and written information and reports

Ability to research and analyze related work program information

Ability to develop, recommend, interpret, and apply policies and procedures

Ability to analyze financial records and prepare reports

Ability to plan, organize, and direct the work of others

General Days/Hours:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Other

Please note: all position postings close at 12:00 A.M. CST on the position closing date

This position works closely with the Department Chair of Psychology and Counseling and serves as general secretary for each faculty and staff of Psychology and Counseling. This includes typing and duplication of exams, memos, letters, as well as general correspondence and scheduling of appointments

Minimum Qualifications

The formal education equivalent of a High School Diploma

One (1) year of specialized training in business management, business education, or a related field

Two (2) years of experience in a specialized or a related field applicable to work performed

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee