Administrative Assistant III (Budget & Purchasing) - Police Administrative Services

City of Temple, TX; Temple (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

The City of Temple is seeking an Administrative Assistant III for Budget and Purchasing. This role involves managing the Police Department's budget, providing administrative support, and ensuring compliance with purchasing rules. Ideal candidates will have an associate's degree and four years of office experience, with a preference for bilingual candidates.

Qualifications

• Four years of experience in a professional office setting.
• Demonstrated proficiency in typing and 10-key.

Responsibilities

• Provides administrative, budgeting, and purchasing support.
• Manages accounts payable processes and generates reports.
• Processes purchase orders and manages office supplies.

Skills

Bilingual

Typing

10-key

Education

Associates degree in Business Administration

Associates degree in Accounting

Job description

Ready to Start Your Career with the City of Temple?

Summary

The Administrative Assistant III for Budget and Purchasing is responsible for monitoring and managing the Police Department’s budget and purchasing practices ensuring compliance with City purchasing rules and State and Federal laws.

Essential Duties and Responsibilities

• Provides administrative, budgeting, and purchasing support to the Chief and Deputy Chiefs.
• Assists with the management and inventory control of department equipment, supplies, and resources.
• Obtains quotations for equipment, supplies, and resources as needed.
• Manages accounts payable processes, including payment processing.
• Generates and validates the weekly Procurement Card (P-Card) report.
• Screens and directs incoming communications (calls, mail, faxes), providing responses or routing inquiries appropriately.
• Performs general office tasks, including copying, mailing, faxing, and secure document destruction.
• Prepares, files, and maintains physical and electronic records and documentation.
• Manages office supplies, ensuring adequate stock, organization, and timely ordering.
• Performs off-site tasks and errands as required.
• Processes purchase orders, requisitions, and invoice payments.
• Manages and prepares grant-related documentation and records.
• Follows City policies, procedures, and safety guidelines
• Performs other duties as assigned

Minimum Qualifications

• Combination of education and experience equivalent to Associates degree in Business Administration, Accounting, or related field
• Four (4) years of experience in professional office setting
• Demonstrated proficiency in typing and 10-key as determined by the department

Preferred Qualifications

• Prior experience working in law enforcement office
• Familiarity with law enforcement terminology
• Bilingual in English and Spanish

Licenses and Certifications

• Valid Driver’s License

Thank you for your interest in the position. Please note only those selected for an interview will be contacted.