Administrative Specialist II (Part Time)

Broward College; Boulder (CO); On-site; USD 19,000 - 22,000; Part time

Job summary

Broward College is seeking an administrative support professional to perform a variety of duties under general supervision. The role involves budget administration, recordkeeping, database management, and cross-unit coordination within the Health Science Simulation department.

This part-time position emphasizes effective communication, data handling, and meeting scheduling, with emphasis on supporting multiple units and ensuring smooth daily operations.

Qualifications

• Provides basic training to student workers and part-time employees on standard operating office procedures.
• Contributes as a team member.
• Requires computer skills; e.g. data entry and email.
• Basic Internet skills for research. Basic skills on Microsoft Office Suite required.
• Solid communication skills (both written and oral) to represent the work area.

Responsibilities

• Provides administrative support for several organizational units within the department, e.g. filing, telephones, visitors, correspondence, and vendor inquiries.
• Oversees and/or performs a range of administrative activities; acts as liaison with other departments.
• Creates, composes and edits technical and/or administrative correspondence and documentation.
• Schedules and coordinates meetings and events; maintains calendars and appointments.
• Prepares routine correspondence using office software and templates.
• Initiates and maintains department requisitions, disbursements, and travel expense processing; performs database maintenance.

Skills

Student training

Team player

Computer skills

Internet research

MS Office

Written and oral communication

Education

High School diploma or equivalent

Job description

Job Description Summary

Under general supervision the purpose of the job is to perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, specialized recordkeeping and database management, and/or specified information gathering projects and tasks. Coordinates specified administrative activities and reports across several organizational units within the related department. Performs related work as directed.

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Applicants claiming preference are responsible for providing required documentation at the time of submitting application.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

Minimum Education

• High School education or equivalent required.
• An equivalent combination of experience and education may be considered.

Minimum Experience/Training

• One to three years of administrative support, office, or related experience required.

Essential Functions

• Daily- 25%: Provides administrative support for several organizational units within the department, i.e. filling, answering telephones, assisting visitors, incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users.
• Daily - 20%: Oversees and/or performs a range administrative activities; serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day administrative and operational issues.
• Daily- 10%: Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and/or administrative correspondence and documentation
• Daily - 10%: Schedules and coordinates meetings and events; maintains calendars, appointments and/or other similar activities.
• Daily - 10%:Prepares routine correspondence utilizing office software, templates, and existing form letters.
• Weekly -10%: Initiates and maintains requisitions, disbursements for the department’s purchases to initiate the purchasing process. Including processing and reconciling travel expenses. Performs database management and maintenance, ensuring data accuracy
• Daily -10%: Researches and gathers information for projects and assist with the development of college wide reports.
• Daily -5%: Other duties as assigned.

Knowledge, Skills, and Abilities

• Provides basic training to student workers and part-time employees on standard operating office procedures
• Contributes as a team member
• Requires computer skills; e.g. data entry and email.
• Basic Internet skills for research. Basic skills on Microsoft Office Suite required.
• Solid communication skills (both written and oral) in order to represent the work area.

Our Culture

At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Position Time Type

Part time

Position Number

P0092245

Department

Health Science Simulation

Salary Range

$14.00 - $15.44 per hour (Hourly rate commensurate with education and experience)

Posting End Date

Open Until Filled

Work Schedule

Monday – Friday/Weekends/Varies

Designated Essential Personnel

No

Employment is contingent upon the successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes

Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President, Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at [e-mail]

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.