Administrative Specialist II

Broward College; United States; On-site; USD 19,286 - 23,736; Part time

Job summary

Broward College is seeking a part-time administrative support staff member for the North Health Science Nursing department. This role requires duties such as scheduling events, managing correspondence, and providing support for various units within the department.

Candidates must have a high school education and one to three years of experience. The position involves skills in Microsoft Office and effective communication. The salary ranges from $14.00 to $17.23 per hour.

Qualifications

• One to three years of administrative support, office, or related experience required.
• Provides training to student workers and part-time employees on office procedures.

Responsibilities

• Provides administrative support for several organizational units.
• Oversees diverse administrative activities and serves as a liaison.
• Utilizes knowledge to create and edit correspondence.
• Schedules and coordinates meetings and events.
• Maintains requisitions and disbursements for department purchases.
• Researches for projects and assists with college-wide reports.

Skills

Data entry

Communication skills

Microsoft Office Suite

Internet research

Education

High School education or equivalent

Job description

Job Summary

Under general supervision the purpose of the job is to perform and/or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, specialized recordkeeping and database management, and/or specified information gathering projects and tasks. Coordinates specified administrative activities and reports across several organizational units within the related department.

Veterans' Preference

Eligible veterans and their spouses may claim Veterans’ Preference pursuant to Florida Statute 295. Applicants claiming preference must provide required documentation.

Essential Functions

• Daily – 25%: Provides administrative support for several organizational units within the department, including filling, answering telephones, assisting visitors, handling incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users.
• Daily – 20%: Oversees and/or performs a range of diverse administrative activities; serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day administrative and operational issues.
• Daily – 10%: Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and/or administrative correspondence and documentation.
• Daily – 10%: Schedules and coordinates meetings and events; maintains calendars, appointments and other similar activities.
• Daily – 10%: Prepares routine correspondence utilizing office software, templates, and existing form letters.
• Weekly – 10%: Initiates and maintains requisitions and disbursements for the department's purchases, including processing and reconciling travel expenses; performs database management and maintenance, ensuring data accuracy.
• Daily – 10%: Researches and gathers information for projects and assists with the development of college-wide reports.
• Daily – 5%: Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Provides basic training to student workers and part-time employees on standard operating office procedures.
• Contributes as a team member.
• Requires computer skills, such as data entry and email.
• Basic Internet research skills.
• Basic skills in Microsoft Office Suite.
• Solid written and oral communication skills, able to represent the work area.

Qualifications

• High School education or equivalent required.
• One to three years of administrative support, office, or related experience required.

Employment Details

Position Type: Part time. Department: North Health Science Nursing. Salary Range: $14.00 - $17.23 per hour. Work Schedule: Monday – Friday/Weekends/Varies. Posting End Date: Open Until Filled.

EEO Statement

Broward College is an equal opportunity employer and encourages applications from eligible veterans and spouses, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.