Finance Clerk I – Payroll (Part-Time)

Charlotte County, Clerk of the Circuit Court; Port Charlotte (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Charlotte County Clerk of the Circuit Court seeks a dedicated payroll support professional to handle bi-weekly payrolls, maintain confidential records, and ensure compliance with applicable laws. This position emphasizes accuracy, timeliness, and strong organizational skills in a high-volume environment.

The role requires experience in full-charge bookkeeping with payroll focus, familiarity with computerized financial systems, and proficiency in Microsoft Excel.

Qualifications

• High school diploma or equivalent and at least five years in full-charge bookkeeping with payroll focus.
• Experience with computerized financial systems and Excel preferred.
• Government accounting and financial reporting experience preferred.

Responsibilities

• Assist Payroll with processing bi-weekly payrolls per schedules and applicable laws.
• Review timesheets, leave records, and payroll documents; resolve discrepancies.
• Process payroll data including new hires, terminations, pay rate changes, direct deposits, deductions, and benefit changes.
• Verify payroll records and personnel files; maintain confidentiality of payroll information.
• Prepare payroll reports, reconciliations, and spreadsheets using Microsoft Excel.
• Assist with Florida Retirement System (FRS) reporting and Workers’ Compensation payroll processing.
• Ensure compliance with federal, state, and local payroll regulations and policies.
• Assist with payroll audits by gathering records and responding to auditor requests.
• Provide backup support to Payroll during absences or increased workload.
• Perform related duties and special projects as assigned.

Skills

Payroll processing

Confidentiality

Attention to detail

Communication skills

Typing 35 wpm

Education

High school diploma or equivalent

Tools

Microsoft Excel

Payroll software

Job description

In support of the Charlotte County Clerk of the Circuit Court and County Comptroller's mission to safeguard public records and public assets, this position performs a variety of payroll and financial support functions, including recording, processing, verifying, and maintaining financial and payroll records. The incumbent works with highly confidential and sensitive information, including employee compensation, benefits, garnishments, and tax levies, and must exercise sound judgment and maintain strict confidentiality. This position operates in a high-volume, deadline-driven environment where accuracy, attention to detail, and timeliness are essential.

• Assists the Payroll department with processing bi-weekly payrolls in accordance with established payroll schedules and applicable laws for the Clerk of Court and other Constitutional Offices.
• Reviews employee timesheets, leave records, and payroll documents for accuracy and completeness; follows up with departments to resolve discrepancies.
• Assists with processing payroll data, including new hires, terminations, pay rate changes, direct deposit information, deductions, and benefit changes.
• Assists with verifying payroll records and personnel files.
• Maintains employee payroll files and ensures payroll records are complete, accurate, and confidential.
• Prepare payroll reports, reconciliations and spreadsheets using Microsoft Excel.
• Assist with Florida Retirement System (FRS) reporting and Workers’ Compensation payroll processing.
• Ensures compliance with federal, state, and local payroll regulations, as well as organizational policies and procedures.
• Assists with payroll audits by gathering records, preparing supporting documentation, and responding to auditor requests.
• Provides backup support to Payroll during absences or periods of increased workload.
• Performs related duties and special projects as assigned.

OTHER SKILLS AND ABILITIES

Ability to type 35 wpm. Excellent computational skills, proficiency with 10 key calculator and accurate typingkey boarding skills. Superior communication skills, initiative, organization, and sound judgment. Accuracy with numbers and attention to detail, with the ability to meet daily deadlines, is expected and required in this position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or equivalent is required, along with a minimum of five (5) years of progressively responsible experience as a full-charge bookkeeper, with a strong emphasis on payroll and benefits administration. Experience working in a computerized financial systems environment is preferred, including proficiency with Microsoft Excel. Experience in governmental accounting and financial reporting is also preferred.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must frequently lift and/or move up to 10 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a typical office environment involving the use of standard office equipment. Care and maintenance responsibilities go hand in hand with the daily use of such equipment. This position requires the individual to change toner cartridges, paper bails, staple devices, and replace ribbons if necessary. The noise level in the work environment is usually moderate.