Administrative Specialist II - Auditor

Denton County, Texas; Denton (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Denton County is seeking an Administrative Specialist II to provide clerical and secretarial support for the County Auditor’s Office. Responsibilities include answering calls, greeting the public, data entry, file maintenance, and calendar coordination.

The role requires a high school diploma or GED with at least two years of related experience, strong organizational skills, and the ability to manage multiple tasks and deadlines.

Qualifications

• High School Diploma or GED and 2 years related experience required.
• Strong attention to detail and organizational skills.
• Ability to handle multiple clerical tasks and deadlines.
• Experience with payroll-related coordination is a plus.

Responsibilities

• Answers incoming calls and greets visitors; directs inquiries as needed.
• Processes mail and routes communications to proper recipients.
• Performs data entry; maintains and files records and documents.
• Maintains office supplies and schedules; supports calendar management.
• Coordinates training and travel requests; ensures approvals and budget compliance.

Skills

Secretarial skills

Clerical duties

Data entry

Communication

Office management

Education

High School Diploma or GED

Tools

Microsoft Office

Spreadsheet software

Word processing

Job description

Description

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of Duties

• Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary.
• Processes incoming and outgoing mail; routes mail to proper recipient.
• Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.
• Maintains office supply inventories, ordering and distributing supplies as necessary.
• Regular and punctual attendance required.
• Receives and prepares purchase requisitions; approves purchases within authorized spending limits or obtains supervisor's signature; matches purchase requisitions with invoices for goods received and forwards to accounts payable personnel.
• Monitors and maintains electronic calendar to coordinate time off and training/travel for County Auditor and staff and communicates with management.
• Leads in development and maintenance of filing and organizing County Auditor’s Office general filing records in electronic format.
• Responsible for working with managers to ensure County Auditor staff accurately submits all timesheets within payroll deadlines.
• Coordinates all training and travel requests, ensures requests have been approved by management and are within County policy, request is within budget, makes reservations, processes registration and other payments made in advance, and follows up to ensure vouchers are submitted timely.
• Monitors, maintains and makes recommendations to the County Auditor operating budget.
• Leads in coordinating efforts and making recommendations to improve staff moral in the County Auditor’s Office.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

Family Medical Leave

Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.

The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

https://www.dol.gov/whd/regs/compliance/posters/fmlan.pdf

https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

• Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Equal Opportunity Statement

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf