Administrative Specialist II - Auditor

Denton County; Denton (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Denton County is seeking an Administrative Specialist II to provide clerical and secretarial support for the County Auditor’s Office. The role involves handling phones, greeting the public, filing, data entry, and routine report preparation.

The position requires a High School Diploma or GED (or equivalent) and at least two years of related experience. Responsibilities include calendar coordination, purchasing, payroll-related timesheets, and ensuring timely submission of documents.

Qualifications

• High School Diploma or GED required, or equivalent combination of education and related experience.
• Minimum two years of experience in a related field preferred.
• Experience with general office duties such as filing, mail processing, and data entry.

Responsibilities

• Answering telephone calls and greeting the public; directing inquiries to the appropriate department or staff.
• Prepare, maintain and retrieve a variety of files and documents; compile data for reports.
• Process incoming and outgoing mail; route mail to correct recipients.
• Maintain office supply inventories and order supplies as needed.
• Coordinate training and travel requests, ensuring approvals, budget alignment, and timely vouchers.

Skills

Data entry

Clerical

Phone support

Filing

Calendar management

Purchasing

Payroll coordination

Education

High School Diploma or GED

Tools

Word processing

Spreadsheet

Email

Job description

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary.

Processes incoming and outgoing mail; routes mail to proper recipient.

Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.

Maintains office supply inventories, ordering and distributing supplies as necessary.

Regular and punctual attendance required.

Receives and prepares purchase requisitions; approves purchases within authorized spending limits or obtains supervisor's signature; matches purchase requisitions with invoices for goods received and forwards to accounts payable personnel.

Monitors and maintains electronic calendar to coordinate time off and training/travel for County Auditor and staff and communicates with management.

Leads in development and maintenance of filing and organizing County Auditor's Office general filing records in electronic format.

Responsible for working with managers to ensure County Auditor staff accurately submits all timesheets within payroll deadlines.

Coordinates all training and travel requests, ensures requests have been approved by management and are within County policy, request is within budget, makes reservations, processes registration and other payments made in advance, and follows up to ensure vouchers are submitted timely.

Monitors, maintains and makes recommendations to the County Auditor operating budget.

Leads in coordinating efforts and making recommendations to improve staff moral in the County Auditor's Office.

Performs other related duties as required.

High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

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