Administrative Specialist II

Lumbee Holdings, Inc; Quantico (VA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support professional to join their team in Quantico, Virginia. This role involves providing comprehensive on-site administrative support, including document preparation, meeting coordination, and database management. The successful candidate will play a vital role in ensuring smooth operations and communication within the organization. With a focus on excellence, the company offers a supportive environment and a range of benefits, including medical insurance and a 401(k) savings plan. If you are organized, detail-oriented, and ready to contribute to a dynamic team, this opportunity is perfect for you.

Benefits

Medical Insurance

Vision & Dental Insurance

401(k) Savings Plan

Paid Time Off

Professional Development Program

Qualifications

• Experience in administrative support roles, particularly in government settings.
• Ability to manage and organize office supplies and documentation.

Responsibilities

• Prepare and file official correspondence for MARCORSYSCOM organizations.
• Coordinate meetings and prepare necessary materials for attendees.

Skills

Administrative Support

Technical Assistance

Meeting Coordination

Database Management

Document Preparation

Education

High School Diploma

Associate's Degree

Tools

SharePoint

Defense Travel System

Marine-On-Line

Microsoft Outlook

Job description

Position Description

Administrative Support will provide on-site Administrative Support at Quantico/Stafford, Virginia as follows:

** _ Responsibilities_**

• Prepare, review, track and file official correspondence in support of ARCORSYSCOM.
• Prepare official messages using AMHS in support of MARCORSYSCOM organizations.
• Review Defense Travel System authorizations and vouchers upon submission by Government travelers from MARCORSYSCOM organizations.
• Provide technical assistance to the user base.
• Update and maintain personnel rosters monthly per organization.
• Coordinate and schedule meetings in support of PdM.
• Prepare agendas, meeting minutes, and presentation materials for each meeting attendee.
• Upload documentation to the SharePoint portal.
• Manage the organizational tracking database in support of PdM.
• Submit morning reports via Marine-On-Line in support of PdM.
• Inventory, stock, and organize office supplies monthly or as required.
• Prepare new hire welcome aboard packages and process as new hires join the organization in support of PdM organizations for 5-10 new joins annually.
• Develop and maintain email distribution lists via the Marine Corps global outlook mailbox daily and as required.
• Forward all hands email distribution notifications in support of PdM within ten minutes in receipt of this task.
• Prepare and maintain an organizational chart and table of organization, updated monthly or as required to include employee name competency, position assigned and line number and personnel rosters to include employee name, phone number, seat assignment, information technology asset identification, work phone number, core competency and other tailored information as required and ensure the information is current and accurate.
• Other tasks as directed by assigned LFS Program Manager

** _ Reports To_**

LFS assigned Program Manager

** _ Security Clearance Requirements_**

Able to obtain Secret clearance

Benefits & Compensation

• New employees are eligible to participate in the company’s benefits plan on their day of hire unless noted otherwise.
• Medical Insurance
• Vision & Dental Insurance
• Long Term & Short-Term Disability, Group Life and AD&D Insurance
• Flexible Spending Plan
• Health Savings Account
• 401(k) Savings Plan – 100% match for the first 3% contributed plus 50% of the next 2% contributed (no vesting period required).
• Paid holidays – Eleven (11) per year
• Paid Time Off - 120 hours accrued per year
• Professional Development Program
• Salary will be determined based on the individual’s education and/or experience level

Overview

Lumbee Tribe Enterprises, LLC (LTE) is an 8(a) certified, Tribally Owned and Operated government services provider, and subsidiary of Lumbee Tribe Holdings, Inc. (LTH), which is wholly-owned by the Lumbee Tribe of North Carolina. We are a Native American, 8(a), Disadvantaged Small Business with a primary NAICS code of 561990. Our reputation for excellence is built on providing defined and repeatable support and services to agencies across the U.S. Government.

Equal Employment Opportunity Policy Statement It is the policy of Lumbee Tribe Holdings, Inc. and its subsidiaries (the “Company”) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, marital status, genetic information, mental or physical disability (and medical condition, for employees in California) or because he or she is a protected veteran. It is also the policy of the Company to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, marital status, genetic information, mental or physical disability (and medical condition, for employees in California) or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of the Company will not be subject to harassment on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, marital status, genetic information, mental or physical disability (and medical condition, for employees of Californian) or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

NOTE: These statements are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties, and skills required for this job.