Administrative Specialist I - Perimeter College, Alpharetta Campus

Georgia State University; Atlanta (GA); On-site; USD 39,000 - 47,000; Full time

Job summary

Georgia State University’s Perimeter College – Alpharetta Campus is hiring an Administrative Specialist I in the English Department. The role requires on-site presence to support daily department operations, including front-office duties, records, travel and expense processing, and event coordination.

You will liaise with the department chair and staff, manage schedules, and assist with onboarding and inventory.

Qualifications

• Bachelor's degree and one year of administrative experience; or a high school diploma or GED and five years of administrative experience.
• Knowledge of computer equipment, word processing, spreadsheets, databases, and other software packages.
• Effective time management, organizational, and written/oral communication skills.
• Ability to supervise others.

Responsibilities

• Serve as liaison to department chair and front office, handling communications and first contact.
• Provide administrative support to chairs, faculty and staff including answering phones, filing, and preparing records.
• Submit and track transactions (travel, vendor invoices, PTI, Foundation disbursements) and assist business manager.
• Schedule rooms and coordinate college-wide space reservations; assist with meetings and events.

Skills

Administrative support

Communication skills

Time management

Office software

Education

Bachelor's degree and administrative experience OR High school diploma with 5 years of administrative experience

Tools

Banner

Office software

Job description

Administrative Specialist I

English Department

Perimeter College - Alpharetta Campus

Georgia State University

Introduction to the College

For more than 60 years, Perimeter College has been a gateway to higher education for the Atlanta region and beyond. On five campuses and online, students take advantage of our support and small classes to build a solid academic foundation that enables them to reach their goals. Perimeter College-Georgia State University is dedicated to providing high-quality, accessible, and affordable education through learner-centered and innovative educational approaches that prepare students for professional careers and lifelong learning. We strive to create an environment that fosters collaboration, innovation, and academic excellence.

These are exciting times at the Perimeter College Clarkston Campus. We are growing and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

WHAT MAKES GSU - Perimeter College A GREAT PLACE?

• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

The English Department at Perimeter College is seeking to hire an Administrative Specialist I.

WHAT WILL YOU DO:

This is a full-time staff position that requires an on-campus presence of 40 hours per week to support the daily operations of the Enlish Department.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Serve as liaison to the department chair, associate chair and/or assistant chair on all communications and correspondence and first point of contact for the department's front office function.
• Provide administrative support to the department chair(s), department administrator(s), faculty and staff including, but not limited to, answering the telephone; providing referral and navigation assistance to various university offices; copying and filing; retrieving information; preparing agendas, records and minutes; providing accreditation support; serving as drop-off point for packages; maintaining contact list, print fund and swipe card access requests; other administrative duties as designated by the department.
• Collect and maintain departmental records (e.g., syllabi, academic dishonesty form, student concerns, reinstatements, end of semester grade reports).
• Submit and track transactions to administrative and academic services teams including, but not limited to, Panthermart transactions, PTI agreements, Vendor Invoices and Payments, Faculty Activity Portal, Foundation disbursements, faculty overload forms, etc. Includes providing support to business manager.
• Submit payment processing for travel expenses (e.g., travel/room/meal reservations and accommodations). Provide general guidance to faculty on the travel reimbursement process and may occasionally facilitate arrangements on behalf of department administrators.
• Schedule and reserve meeting rooms, audiovisual equipment, and other communications media for all department staff. Coordinate college-wide space reservations with PC Facilities.
• Assist in planning departmental, campus and college-wide meetings and special events (e.g., conferences, award ceremonies, testing sites, commencement, Faculty Development Day, Staff Development Day, Bennekin symposium).
• Assist with emergency coordination for the department and occasionally participate in emergency preparedness meetings and activities.
• Communicate the department's internal control policies (e.g., work order requests), deadlines (e.g., syllabi) and procedures (e.g., managing print orders) as prescribed by the department administrator(s).
• Attend regular departmental, campus and college-wide meetings as needed.
• Maintain inventory of department equipment and supplies and coordinate the disposal of surplus property.
• Serve as the department-based point of contact for reporting facilities matters; monitor department or building facilities to ensure proper functionality (e.g., doors opening properly, classrooms are accessible, power functioning, IT equipment). Report and coordinate equipment maintenance as needed (e.g., classroom computer/AV equipment, department conference room equipment) with IT.
• Assist in training and onboarding department new hires (includes swipe card access, keys, guidance related to routine departmental administrative procedures).
• Provide academic support to the department administrator(s) (BANNER overloads, overrides, drop/adds, registration holds, book orders, etc.).
• Conduct and manage special projects as assigned.
• Support department student organizations as needed (e.g., room scheduling, copying, travel arrangement, or information gathering) on behalf of the faculty advisor.
• Assist with support of the department/office website (e.g., collecting information/content, reviewing pages) and reporting updates and corrections to PR MARCOMM.
• Supervise departmental student assistants (e.g., managing office schedule, assigning routine clerical tasks, running errands).

Disclaimer

This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Minimum Requirements:

• Bachelor's degree and one year of administrative experience; or a high school diploma or GED and five years of administrative experience; or a combination of education and related experience.

Preferred Requirements:

• Knowledge of various computer equipment, word processing, spreadsheets, databases, and other software packages.
• Knowledge of office policies and procedures.
• Effective time management skills.
• Effective organizational skills.
• Effective oral, interpersonal, and written communication skills.
• Knowledge of event or program planning.
• Knowledge of Business English, spelling, and grammar
• Ability to supervise others.

College/Business Unit: Perimeter College

Department: English (Alpharetta)

Location: Alpharetta Campus

Shift: 8:30am - 5:15pm

Salary: $39,200 - $47,100

Pay Grade: 15

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Special Instructions

• A complete and accurate GSU application
• Resume
• Cover Letter
• Three Professional References

Georgia State University Values

COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place

INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents

USG Core Value Statement The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office.

Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity Georgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status.

Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record.

Clery Disclosure of Campus Security Policy and Campus Crime:

Georgia State University is committed to its students' and employees' safety and security.

It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus.

This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.