Administrative Specialist I: Office & Operations

Dana-Farber Cancer Institute; Boston (MA); On-site; USD 50,000 - 61,000; Full time

Job summary

Dana-Farber Cancer Institute in Boston is seeking an Administrative Specialist I to provide essential administrative support to staff, faculty, and departments within the Cell Manipulation Core Facility. You will utilize MS Office, Google Suite, Zoom, and Adobe to prepare reports, spreadsheets, and presentations while interacting with internal and external partners.

Under supervision, you will manage calendars, coordinate travel, draft communications, and handle confidential information with

Qualifications

• High school diploma required. Bachelor’s degree preferred.
• 1 year of relevant experience.
• License/Certification/Registration: N/A

Responsibilities

• Provide administrative support for the department, clinicians, and/or faculty.
• Perform administrative duties including answering phones, maintaining supplies, mail, calendars, and work orders.
• Manage meeting planning and schedules for individuals and teams within the department group.
• Liaise between patient and clinical staff to provide scheduling support.
• Draft communications for department members or supported individuals for review.
• May be responsible for data entry.
• Provide email and phone communication with internal and external teams.
• May serve as onsite representative for external groups, visitors, or collaborators.
• Prepare general correspondence, letters of recommendation, Excel spreadsheets, and presentations.
• Handle P-Card charge review, expense reports, vendor payments, invoices, and office supply orders.
• Coordinate travel arrangements as required by department staff.
• Maintain professionalism, discretion, and confidentiality on sensitive topics.
• Other duties as assigned.

Skills

Communication

Customer service

Detail-oriented

Organization

Multitasking

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Google Suite

Zoom

Adobe

Job description

Dana-Farber Cancer Institute in Boston is seeking an Administrative Specialist I to provide essential administrative support to staff, faculty, and departments within the Cell Manipulation Core Facility. You will utilize MS Office, Google Suite, Zoom, and Adobe to prepare reports, spreadsheets, and presentations while interacting with internal and external partners.

Under supervision, you will manage calendars, coordinate travel, draft communications, and handle confidential information with