Administrative Specialist I — Department Support & Coordination

Dana-Farber Cancer Institute; Boston (MA); On-site; USD 50,070 - 60,730; Full time

Job summary

Dana-Farber Cancer Institute in Boston seeks an Administrative Specialist I to provide administrative support to staff, faculty, and departments across clinical, academic, research, and leadership roles. Start date in October 2026; under close supervision, you will use office software to produce reports, spreadsheets, presentations, and other documents, interfacing with internal and external customers.

The role emphasizes professionalism, discretion, and confidentiality, with responsibilities

Qualifications

• High school diploma required.
• Bachelor’s degree preferred.
• 1 year of relevant experience.

Responsibilities

• Provide administrative support for the department, clinicians, and/or faculty.
• Perform administrative duties including answering phones, maintaining office supplies, mail management, and scheduling.
• Manage meeting planning and schedules for individuals and teams within the department.
• Liaise between patients and clinical staff to provide scheduling support.
• Draft communications for department members or supported individuals.
• May perform data entry and maintain confidentiality.
• Communicate with internal and external teams or collaborators via email and phone.
• Serve as onsite representative for external groups, visitors, or collaborators.
• Prepare general correspondence, letters of recommendation, Excel spreadsheets, and presentations.
• Handle P-Card charge review and reconciliation, expense reports, vendor payments, and invoice creation.
• Coordinate travel arrangements for department staff.

Skills

Communication skills

Computer literacy

Customer service

Problem solving

Organizational skills

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Google Workspace

Zoom

Adobe Acrobat

Job description

Dana-Farber Cancer Institute in Boston seeks an Administrative Specialist I to provide administrative support to staff, faculty, and departments across clinical, academic, research, and leadership roles. Start date in October 2026; under close supervision, you will use office software to produce reports, spreadsheets, presentations, and other documents, interfacing with internal and external customers.

The role emphasizes professionalism, discretion, and confidentiality, with responsibilities