Administrative Specialist II — Team Support & Coordination

Dana-Farber Cancer Institute; Boston (MA); Hybrid; USD 56,000 - 70,000; Full time

Job summary

Dana-Farber Cancer Institute in Boston, MA seeks an Administrative Specialist II to support staff, faculty, and departments across clinical, academic, and research settings. The role involves preparing reports, spreadsheets, presentations, and handling calendars, communications, and travel arrangements with discretion and professionalism.

The position requires strong communication, confidentiality, and organization skills, plus experience with Microsoft Office, Google Suite, Zoom, and Adobe.

Qualifications

• High school diploma required. Bachelor’s degree preferred.
• 3 years of relevant experience.
• Strong written and oral communication skills.
• Proficient knowledge of Microsoft Office Suite, Google Suite, Zoom, and Adobe.

Responsibilities

• Provide administrative support for Directors, department managers, clinicians, and/or faculty.
• Answer phones, manage mail, coordinates calendars and meeting logistics.
• Draft communications and prepare reports, spreadsheets, and presentations.
• Coordinate travel arrangements and process expense reports; manage vendor payments.

Skills

Communication skills

Microsoft Office

Google Suite

Customer service

Attention to detail

Professionalism

Education

High school diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Google Workspace

Zoom

Adobe Acrobat

Job description

Dana-Farber Cancer Institute in Boston, MA seeks an Administrative Specialist II to support staff, faculty, and departments across clinical, academic, and research settings. The role involves preparing reports, spreadsheets, presentations, and handling calendars, communications, and travel arrangements with discretion and professionalism.

The position requires strong communication, confidentiality, and organization skills, plus experience with Microsoft Office, Google Suite, Zoom, and Adobe.