Administrative Specialist I — Data, Scheduling & Reports

State-of-Maine; Warren (ME); On-site; USD 40,000 - 57,000; Full time

Benefits offered by this job

Health insurance

Vacation leave

13 paid holidays

Retirement plan

Job summary

The Department of Corrections in Warren, ME, is seeking an Office Specialist I for Maine State Prison. This advanced clerical role supports a wide range of administrative tasks, using independent judgment and discretion to serve internal and external stakeholders.

Candidates will manage filing, prepare documents, schedule meetings, and produce reports. Proficiency with Microsoft Office, strong organizational skills, and confidentiality are essential.

Qualifications

• Proficient use of Microsoft Office including Word, Excel, PowerPoint and Outlook.

Responsibilities

• Maintain electronic and paper filing systems.
• Prepare documents for distribution.
• Schedule meetings and maintain electronic schedules.
• Prepare and send regular correspondence to internal and external stakeholders.
• Compile information and prepare reports for management.
• Interact with all levels of management and employees.

Skills

Microsoft Office

Data entry

Report writing

Communication skills

Scheduling

Job description

The Department of Corrections in Warren, ME, is seeking an Office Specialist I for Maine State Prison. This advanced clerical role supports a wide range of administrative tasks, using independent judgment and discretion to serve internal and external stakeholders.

Candidates will manage filing, prepare documents, schedule meetings, and produce reports. Proficiency with Microsoft Office, strong organizational skills, and confidentiality are essential.