Advanced Administrative Specialist

MaineGuide; Northern (KY); Hybrid; USD 40,000 - 57,000; Full time

Job summary

Maine Department of Corrections is seeking an Office Specialist I at Maine State Prison in Warren, ME. This role provides advanced administrative support, requiring judgment and discretion across varied tasks and interacts with multiple levels of staff.

Responsibilities include filing, document prep, scheduling, correspondence, employee onboarding support, and report preparation for management. Strong Microsoft Office skills and confidentiality are essential.

Qualifications

• Training, education, or experience in office and administrative support work demonstrating proficiency in modern office practices.
• Ability to use independent judgment, initiative, and discretion to handle varied matters.

Responsibilities

• Maintain electronic and paper filing systems.
• Prepare documents and distribute them.
• Schedule meetings and maintain electronic schedules.
• Prepare and send regular correspondence to internal and external stakeholders.
• Meet with current and new employees and provide information.
• Compile information and prepare reports for management.

Skills

Microsoft Office

Data entry

Communication

Report writing

Confidentiality

Organizational skills

Time management

Independent judgment

Job description

Maine Department of Corrections is seeking an Office Specialist I at Maine State Prison in Warren, ME. This role provides advanced administrative support, requiring judgment and discretion across varied tasks and interacts with multiple levels of staff.

Responsibilities include filing, document prep, scheduling, correspondence, employee onboarding support, and report preparation for management. Strong Microsoft Office skills and confidentiality are essential.