Administrative Specialist I — Data-Driven Support & Scheduling

State of Ohio; Kentucky; On-site; USD 30,000 - 45,000; Full time

Job summary

The State of Ohio is seeking an entry to mid-level Administrative Support professional to perform a variety of clerical tasks and data entry duties. You will type, proofread, and edit documents, route mail and directives, and support scheduling and meetings across departments.

The role involves using DOTS Portal and ORAS systems, handling routine inquiries, and ensuring records are organized and retained per standards. Strong attention to detail and organizational skills are essential.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

Responsibilities

• Types, proofreads, and edits typed documents.
• Distributes and files correspondence, reports and memos.
• Prepares various documents and obtains signatures as needed.
• Performs routine administrative duties and responses to routine requests.
• Maintains staff correspondence, schedules and logs; types responses.
• Directs telephone inquiries to appropriate staff; data entry into systems.
• Maintains documentation per applicable standards and interacts with other departments.
• Receives, sorts, reviews and distributes mail and directives.
• Schedules clerical support for appointments/meetings and special projects.
• Performs general clerical tasks including answering phones, filing, orders supplies, and inventory control.

Skills

Administrative Support/Services

Computer Literacy

Clerical & Data Entry

Attention to Detail

Organizing and Planning

Time Management

Education

1 year training or 1 year experience in secretarial science or business office applications

Tools

DOTS Portal

ORAS

Job description

The State of Ohio is seeking an entry to mid-level Administrative Support professional to perform a variety of clerical tasks and data entry duties. You will type, proofread, and edit documents, route mail and directives, and support scheduling and meetings across departments.

The role involves using DOTS Portal and ORAS systems, handling routine inquiries, and ensuring records are organized and retained per standards. Strong attention to detail and organizational skills are essential.