Administrative Specialist I (Sanitation) Civil Service

Dallas City Hall; Dallas (TX); Sur place; USD 33 000 - 37 000; Plein temps

Résumé du poste

Dallas City Hall is seeking an Administrative Specialist I (Sanitation) to provide entry-level administrative support across multiple functions. You will handle filing, information dissemination, and accounting tasks while supporting department programs and initiatives.

The role requires coordinating meetings, preparing reports, and assisting in policy development, with opportunities to train junior staff and ensure compliance with licenses and paperwork.

Qualifications

• Knowledge of office practices and administrative procedures.
• Experience with customer service to resolve issues.
• Proficient with standard office equipment and software.
• Ability to implement administrative procedures and evaluate effectiveness.
• Ability to coordinate, lead and train others.
• Ability to interpret rules, regulations, policies, and procedures.
• Clear written and verbal communication skills.
• Strong relationship-building with stakeholders.

Responsabilités

• Prepare, edit, and disseminate departmental information and documents.
• Coordinate meetings and projects; maintain records and filing systems.
• Assist in policy/procedure development for programs.
• Compile data, produce reports, and support high-level staff.
• Prepare presentations for administrative hearings.
• Support training materials and training for staff.

Connaissances

Office procedures

Customer service

Office software

Policy evaluation

Training others

Rules interpretation

Communication

Relationship building

Formation

High school diploma or GED

Associate degree +1 year exp

Bachelor’s degree (business/education/social science)

Bachelor’s or higher +1 year exp

Master’s degree (business/education/social science)

Outils

Microsoft Office

Accounting software

Recordkeeping systems

Description du poste

Administrative Specialist I (Sanitation) Civil Service### Administrative Specialist I (Sanitation) Civil ServiceApply: SANHQ-ADMIN: Full time: Posted Today: End Date: November 13, 2026 (13 days left to apply): 26-29662**Dallas is Growing. Grow With Us.**Looking for more than just a job? The City of Dallas offers careers with purpose. With competitive benefits, growth opportunities, and a vibrant work culture,we’re committed to helping you thrive while you help our city flourish. Be part of a team that’s committed to service, innovation, and community.**Job Summary**Performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions to include maintaining filing systems, and performing internal administrative support work, accounting, contract development, and accounts payable/receivable. Works under general supervision with moderate latitude for the use of initiative and independent judgement.**Job Description****Overview**The Administrative Specialist I performs entry-level administrative support or technical program assistance in disseminating information for a variety of functions, divisions, or departments.**Essential Functions****1** Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents.**2** Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.**3** Assists in the development of administrative or technical policies and procedures for programs, department initiatives, or other projects.**4** Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.**5** Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.**6** Assists in the preparation of presentations for administrative hearings.**7** Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.**8** May assist in the development of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.**9** Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.**10** Performs any and all other work as needed or assigned.**Knowledge and Skills****1** Knowledge of office practices and administrative procedures.**2** Knowledge of customer service techniques to resolve problems and issues.**3** Skill in standard office equipment and software.**4** Ability to implement administrative procedures and to evaluate their effectiveness.**5** Ability to coordinate, lead and train others.**6** Ability to interpret rules, regulations, policies, and procedures.**7** Communicating effectively verbally and in writing.**8** Establishing and maintaining strong working relationships.**MINIMUM QUALIFICATIONS:****EDUCATION:** * High school diploma or GED.**EXPERIENCE:*** Three (3) years administrative support experience involving two (2) or more of the following: - Accounts payable/receivable. - Correspondence/publication preparation. - Procurement. - Budget analysis/preparation. - Contract administration. - Policy/procedure development. - Records management and/or report writing. - Financial Management**EQUIVALENCIES:*** Associate degree in any field plus one (1) year of the specified experience will meet the education and experience requirements.* Bachelor’s degree in business, education, or social science field will meet the education and experience requirements.* Bachelor’s degree or higher in any field other than those stated above, plus one (1) year of the specified experience will meet the education and experience requirements.* Master’s degree or higher in business, education, or social science field will meet the education and experience requirement.**OTHER REQUIREMENTS:*** Must pass a TSA Background Check (Aviation only)**Salary Range**$23.68 - $26.61The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.City of Dallas is an Equal Opportunity Employer.