Administrative Specialist I

State of North Carolina; Durham (NC); On-site; USD 39,000 - 69,000; Full time

Job summary

State Highway Administrator - Div of Hwys seeks an Administrative Specialist I to perform clerical duties for the Division 5 Equipment Unit. Responsibilities include invoices, requisitions, payroll processing, and records management, with SAP and Beacon system use.

Candidates should have a high school diploma or GED with administrative experience, strong MS Office skills, and the ability to work independently while handling inquiries and filing.

Qualifications

• High school diploma or GED plus two years of related administrative experience; or equivalent education/experience.
• Experience with Microsoft Office (Access, Word, Excel) and strong writing skills.
• Ability to interpret policies, multi-task, meet deadlines, and communicate effectively in writing and orally.

Responsibilities

• Provide administrative and clerical support for the Division 5 Equipment Unit.
• Process invoices, create requisitions, and maintain purchase orders.
• Handle weekly payroll, overtime, meal reimbursements, and travel advances.

Skills

Customer service

MS Office

Records management

Policy interpretation

Writing and proofreading

Education

High school diploma or GED

Tools

SAP

Beacon system

Job description

Agency

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Job Classification Title

Administrative Specialist I (S)

Position Number

60024343

Grade

NC08

About Us

It’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Description of Work:
Position is an Administrative Specialist I and will perform administrative and clerical duties for the Division 5 Equipment Unit. Position will assist maintenance and operations employees, managers, and supervisors when necessary to perform administrative functions. Ability to learn and apply data using in-house computer programs such as SAP and the Beacon system. This is a support role with a significant concentration in records and reports, completing and receiving administrative documents, processing invoices for payment, creating requisitions and creating/maintaining purchase order contracts, completing worker’s comp., accident, and other reports as needed. Duties include answering phone, typing forms and correspondence, filing and file management, copying, computer data entry, assisting the public with inquiries/problems, handling/distributing incoming and outgoing mail, assisting employees with personnel related questions/documents and acting as a liaison with other state offices. Ability to interpret policies and procedures, multi-task while meeting deadlines, maintain and order inventory/supplies, process weekly payroll, process overtime, meal reimbursements and travel advances, and other general office duties as required. Perform additional duties as assigned by employee’s supervisor. Must have the ability to accurately use computer, calculator, copier, fax machine, etc. Must be able to work independently. Ability to communicate effectively both orally and in writing. Ability to check and correct correspondence when needed.

• Selected applicant must be able to legally operate a motor vehicle.

Knowledge Skills and Abilities/Management Preferences

Knowledge, Skills and Abilities / Competencies :

Salary Grade and Salary Range: NC08 / $39,244 - $68.679

Management prefers applicants with the following:

• Customer service experience, including resolving customer issues
• Experience with Microsoft Office using programs such as Access, Word, and Excel
• Experience completing and/or maintaining records and reports
• Experience interpreting and/or explaining policies, procedures, and laws
• Experience with letter writing, using correct spelling, punctuation and proofreading

Minimum Education and Experience of Requirement:

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.