ADMINISTRATIVE SPECIALIST I

State of Arkansas; West Virginia; On-site; USD 32,000 - 52,000; Full time

Job summary

The State of Arkansas is seeking an Administrative Specialist I for the Construction Division at Tucker Unit, responsible for document management and compliance duties. This entry-level position is focused on providing essential administrative support while ensuring adherence to regulations. Candidates with a high school diploma and relevant knowledge of office procedures are encouraged to apply for this full-time government role.

Qualifications

• Must have a high school diploma or equivalent.
• Knowledge of office practices and relevant software is essential.
• Ability to research and compile necessary data is required.

Responsibilities

• Examine and verify documents for accuracy and compliance.
• Prepare routine correspondence and maintain documents and files.
• Communicate with stakeholders to gather or clarify information.

Skills

Knowledge of record keeping procedures

Knowledge of basic arithmetic

Knowledge of basic grammar

Knowledge of computers and software applications

Ability to conduct research and compile data into report form

Ability to establish and maintain filing systems

Ability to communicate both orally and in writing

Education

High school diploma

Job description

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Anticipated Starting Salary: $32,405.00

Location: Construction Division - Tucker Unit - Tucker

The mission of the Department of Corrections is to be a public safety resource for Arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.

All DOC positions are designated as Safety Sensitive Positions and are subject to random drug testing pursuant to the Secretarial Directive governing Personnel Drug Testing. Medical marijuana usage, as defined in Amendment 93 of the Arkansas Constitution, prohibits Personnel in a Safety-Sensitive Position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card. Department Personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.

Position Information

Class Code: C087C

Position Number: 22124790

County: Jefferson

Posting End Date: 6/19/2025

Anticipated Starting Salary: $32,405.00

Location: Construction Division - Tucker Unit - Tucker

The mission of the Department of Corrections is to be a public safety resource for Arkansas families by providing professional management solutions and evidence-based rehabilitative initiatives for offenders.

All DOC positions are designated as Safety Sensitive Positions and are subject to random drug testing pursuant to the Secretarial Directive governing Personnel Drug Testing. Medical marijuana usage, as defined in Amendment 93 of the Arkansas Constitution, prohibits Personnel in a Safety-Sensitive Position from the use of medical marijuana even if they are qualifying patient under the amendment and/or hold a registry identification card. Department Personnel are prohibited from the use or possession of a medicinal marijuana card pursuant to this policy and state law.

Position Information

Class Code: C087C

Grade: GS02

FLSA Status: NON-EXEMPT

Salary Range: $32,405.00 - $51,686.00

Summary

The Administrative Specialist I works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and agency/institution policy.

Functions

Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection. Researches various data storage and/or computer records to obtain information and compiles data for reports. Establishes document files and maintains files by updating and purging as needed. Enters data into computer system and makes changes and/or corrections. Maintains activity log and/or financial ledger and submits reports to supervisor. Composes and types routine correspondence and form letters May calculate rates, fees, taxes, assessments, and fines. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills And Abilities

Knowledge of record keeping procedures. Knowledge of basic arithmetic. Knowledge of basic grammar. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing.

Minimum Qualifications

The formal education equivalent of a high school diploma. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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