Administrative Specialist I

North Carolina; Raleigh (NC); On-site; USD 40,000 - 50,000; Full time

Job summary

The State of North Carolina is seeking an Administrative Specialist I for NCDOT, focusing on inventory management of equipment parts. The role requires a strong background in administrative tasks, expertise in automotive parts, and proficiency in Microsoft Office, offering competitive state benefits and career development opportunities.

Benefits

Full state benefits

Career development opportunities

Qualifications

• Two years of related administrative experience or equivalent education.
• Capacity to lift heavy objects required.
• Knowledge of inventory procedures and data entry.

Responsibilities

• Purchasing, receiving, storing, and issuing equipment repair parts.
• Scanning invoices and reviewing documents for accuracy.
• Operating a forklift and maintaining equipment parts records.

Skills

Identifying automotive and construction equipment parts

Microsoft Office (Access, Word, Excel)

Physical inventory maintenance

Data entry including invoicing and purchasing requisitions

Education

High school diploma or GED

Job description

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Join to apply for the Administrative Specialist I role at State of North Carolina

Description of Work

This position with NCDOT offers full State Benefits , competitive salaries and many career development opportunities.

Position works as a Parts Clerk in the Cumberland County Equipment Shop. This position performs the purchasing, receiving, storing, and issuing of equipment repair parts. Performs number research ordering parts from parts and electronic manuals and entering the data of goods issued and good received in the SAP system for further processing. Scan invoices and documents. Receive invoices and emergency purchase orders and review for accuracy of pricing /quantities received. Must possess physical strength to lift and move heavy objects, such as batteries for heavy equipment, grader blades and large tires. Preference given to applicants with experience in auto parts. Safety toe footwear is required within 30 days of employment. A valid North Carolina Driver's License is required.

Knowledge, Skills And Abilities / Competencies

• Demonstrated ability to correctly identify automotive and construction equipment parts through use of catalogs or physical inspection.
• Experience with Microsoft Office using programs such as Access, Word, and Excel.
• Experience with physical inventory maintenance procedures (i.e. daily, and annual spot checks/counting).
• Experience with data entry including invoicing and purchasing requisitions.
  
  

Additional Expectations

Ability to operate a forklift to load and unload parts. Knowledge of the material and parts used in the repair and maintenance of light to heavy construction equipment. Ability to operate scanner, fax machine, copier, adding machine and computer using SAP system. Knowledge and ability to use correct grammar, vocabulary, spelling, proofreading and office terminology. Must be detail oriented and self- motivated. Ability to work independently, maintain and organize records, function, and complete all aspects of assigned duties with minimal supervision. Maintain effective working relationships with other employees. Emergency callback is required. Employee will be required to work in adverse weather conditions.

Minimum Education And Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Educational Development (GED) diploma and (2) two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

Chelsea A. Spaulding [phone]

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For Permanent And Time-limited Appointments

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

Which of the following best describes the level of ability you have demonstrated correctly identifying automotive and construction equipment parts through use of catalogs or physical inspection?

• None
• Basic
• Intermediate
• Thorough
  
  

02

Explain how you have demonstrated ability to correctly identifying automotive and construction equipment parts through use of catalogs or physical inspection.

03

Which of the following best describes your level of experience with Microsoft Office using programs such as Access, Word, and Excel?

• None
• Less than 1 Year
• 1 - 2 Years
• 2 - 3 Years
• 3 or More Years
  
  

04

Explain how you have experience with Microsoft Office using programs such as Access, Word, and Excel.

05

Which of the following best describes your level of experience with physical inventory maintenance procedures (i.e. daily, and annual spot checks/counting)?

• None
• Less than 1 Year
• 1 - 2 Years
• 2 - 3 Years
• 3 or More Years
  
  

06

Explain how you have experience with physical inventory maintenance procedures (i.e. daily, and annual spot checks/counting).

07

Which of the following best describes your level of experience with data entry including invoicing and purchasing requisitions?

• None
• Less than 1 Year
• 1 - 2 Years
• 2 - 3 Years
• 3 or More Years
  
  

08

Explain how you have experience with data entry including invoicing and purchasing requisitions

• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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