Administrative Specialist I

State of North Carolina; Raleigh (NC); On-site; USD 37,000 - 67,000; Full time

Job summary

Join the State of North Carolina as an Administrative Specialist I, providing essential administrative support within the Eastern Region Office. This role involves managing confidential files, handling financial transactions, and ensuring compliance with critical fiscal policies. If you meet the stated qualifications and are eager to contribute to state services, consider this opportunity for your career growth.

Benefits

State benefits

Health insurance options

Paid vacation and sick leave

Qualifications

• Requires proficiency in Microsoft Office.
• Minimum 2 years of related administrative experience.

Responsibilities

• Manage accounts payable and receivable.
• Assist in budget preparation and financial reporting.
• Process requisitions and expense vouchers.

Skills

Knowledge of computers

Microsoft Office Programs

Accounting methods and procedures

Education

High school diploma or GED

Job description

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Description of Work

• This is an Anticipated Vacancy**
  
  

This position is located at the Eastern Region Office in Greenville, NC and provides administrative support to the Administrative Officer and the Business Officer. Duties include establishing and maintaining various confidential region files, excel spreadsheets, processing mail, data entry, public contact and composing correspondence. This position is responsible for the following: accounts payable, accounts receivable and budget control which includes fund availability and budget transfer requests. Position is also responsible for all aspects of E-Procurement, usage orders for needed supplies and equipment, processing requisitions, processing expense vouchers, special funds accounts, generating financial reports, compiling financial information for statistical reports and assist in budget preparation. This position serves as a resource on fiscal policy and procedures, ensures goods and services are ordered and received in the North Carolina Financial System. This position works closely with DAC staff, Administration, Controllers Office, Auditors, Purchasing and vendors regarding fiscal activities.

This is a full-time position (40 hours per week) with State Benefits.

Note to Current State Employees: The salary grade for this position is NC08. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

“As of January 1, 2025, there are new increase adjustments to the state’s pay plans which were approved by the State Human Resources Commission, effective January 1, 2025. The new salary range(s) will be $37,782 - $66,120.”

Knowledge, Skills And Abilities / Competencies

The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. If you would like more information on how to apply for our jobs through the state application and/or more information on Knowledge, Skills and Abilities (KSAs), click on the following resource links: Introduction to the State Government Job Applicationand/or Knowledge, Skills and Abilities (KSAs). Note: To qualify for this position, applicants must document on the application that they possess ALL of the following:

• Documented Knowledge of computers and Microsoft Office Programs.
• Demonstrated knowledge of accounting methods, procedures, and accounting practices using an accounting software and/or system to perform work
  
  

Minimum Education And Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience”. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. Seeoshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

Come Join Us To Make A Difference!

Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance and Accreditation, Comprehensive Health Services, Internal Affairs and Intelligence Operations, Post-Release Supervision and Parole Commission, and Rehabilitation and Reentry.

The Division of Institutions employs over 19,000 staff, operates 56 institutions and is responsible for the care and custody of approximately 30,000 incarcerated individuals across North Carolina. Our division categorizes the institutions into 3 custody levels, which include minimum, medium, and close. The Division of Institutions has a duty to provide a secure and safe environment along with the proper care and supervision for every individual, in our custody.

The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants with a possibly related Human Service degree such as Divinity, Education, Health Education, Religion, Political Science, Social Science, Special Education, Therapeutic Education, or similar subjects must attach a copy of college transcript for evaluation.
• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
• The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions.
• Per NC General Statute 143B-972.1, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI’s Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”). This is in addition to submitting fingerprints during the application process.
• If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency.
  
  

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are questions about the posting, please contact Crystal Miller 252-214-6906.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For Permanent And Time-limited Appointments

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Have you provided such information within the body of the application? (Information should be provided in the appropriate areas, to include the following: Education – including high school, Work Experience – each position should be listed separately, Certificates & Licenses, Skills).

• Yes
• No
  
  

02

Do you have working knowledge using the North Carolina Financial System? (If you answer yes, please show in the body of the application in order to receive credit for it)

• Yes
• No
  
  

03

Do you have experience working in Accounting for a state agency? (If you answer yes please show experience on the application in order to receive credit for it)

• Yes
• No
  
  

04

How many years experience do you have in Accounting? (accounts receivable and payable) Please show Accounting experience on application in order to receive credit.

• 1-3 years
• 3-5 years
• 5-7 years
• over 7 years
• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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